Procurement Officer

Yinson is a dynamic, equal opportunity employer with great organisational culture where people are valued and empowered to deliver powerful solutions.

Job Summary

The Procurement Officer is responsible for tendering, FEED, and project procurement of minor Goods/Services within budget and in accordance with project specifications, procedures, and required delivery schedules. The Procurement Officer may also assist with the identification and qualification of suppliers.

Key Competencies

• Commercial Focus
  • Commercial awareness is required.
  • Active participation in safe-guarding company's interest.
  • Negotiation skills.
• Functional Know-How
  • Knowledge of cost control in the offshore oil and gas sector.
  • Knowledge of Supply Chain Management processes and best practice.
  • Receives some guidance on process and timing.
• Interpersonal Effectiveness
  • Able to work together as a team.
• Communication & Influence
  • Good communication (written & verbal) skills are required due to frequent interactions internally (Company) and externally (Clients & Contractors).
  • Able to communicate at all levels within the organization.
• Analysis & Problem Solving
  • Possess good analytic & problem-solving skills.
  • Attention to details.
• Accountability for Results
  • A high degree of responsibility.
  • A desire to see goals and targets are achieved and met.
• Personal Development
  • Self-starter / Proactive / Hands on Approach.

Key Duties & Responsibilities

• Participation as required in tenders, projects, FEED, and other work associated with bids and project activities.
• Contribute to development and improvement of the Company and Project Approved Supplier List.
• Participation in supplier review and selections.
• Perform various Procurement activities including arranging Request for Quotation (RFQ) package for bid and PO/Contract for purchases including variation requests.
• Conduct bid opening, clarifications, commercial bid evaluation (CBE), and bid recommendation.
• Responsible for the safe and complete delivery of equipment and services in a timely manner.
• Maintain relations with suppliers and subcontractors to help develop new business opportunities for Company.
• Provide input to Procurement reporting.
• Assist Expeditor with resolution of non-conformances and OS& D's (Over, Short, & Damages).
• Coordinate with Package Manager, Expeditor, and Freight Forwarder regarding supplier Inspection Release Note, shipment, and delivery.
• Optimize purchase and deliver assigned packages at the lowest total cost while still maintaining quality, safety, specifications, Company standards/procedures, client requirements, and schedule.
• Provide input to Project Controls for cashflow forecasts related to assigned packages.
• Perform PO close-out and complete supplier performance evaluations.
• Arrange for site services where required.
• Participate in mitigation and recovery efforts for assigned packages.
• Assist Expeditor and Package Manager in resolving supplier's late documentation deliverables.
• Assist in resolving invoice questions and discrepancies with suppliers.
• Participate in audits and review processes as necessary.
• Other ah-hoc tasks as requested by the Line Manager.
• QHSSE Duties – every employee shall:
  • Take care of themselves and others who may be affected by their acts or oversights;
  • Not interfere with or misuse anything supplied for their health, safety and welfare;
  • Report quality related problems and HSSE hazards or deficits within their area to the QHSSE department;
  • Promote and take part in the QHSSE continuous improvement process.

Qualifications

• Essential
  • Bachelor's degree or Diploma in purchasing & material management from an accredited institution is mandatory.
• Desirable
  • Be proficient and have a thorough understanding in Purchasing and Material Management is desirable.

Skills & Experiences

• Essential
  • At least 4 years of experience in purchasing & material management and offshore oil and gas related projects.
• Desirable
  • Experienced working in FPSO projects in the areas of purchasing & material management and offshore oil and gas.

If you want to team up with us as we dream and stride towards a better tomorrow – we would love to hear from you

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