Receptionist - Front Desk Admin

3 days ago

Central Region, Singapore OOm Pte Ltd Full time $35,000 - $45,000 per year

What You'll Do

Front Desk & Reception Duties

  • Serve as the first point of contact for visitors, clients, and staff, creating a welcoming and professional environment.
  • Answer and direct incoming calls, emails, and enquiries promptly and courteously.
  • Manage meeting room bookings and ensure readiness, including cleanliness, equipment, and refreshments if needed.
  • Greet and usher guests to meeting rooms, ensuring a professional and hospitable experience.
  • Receive, sort, and distribute incoming mail, parcels, and courier deliveries; coordinate outgoing mail and courier services.

Administrative Support

  • Provide general administrative assistance to various departments.
  • Maintain and update office records, databases, and filing systems (both physical and digital).
  • Assist with data entry, document preparation, and basic reporting tasks.
  • Monitor and order office supplies and pantry items to maintain adequate stock levels.
  • Liaise with vendors, contractors, and service providers for office maintenance and supplies.

Office Coordination

  • Support the coordination of company events, meetings, and staff activities.
  • Assist in maintaining a clean, organized, and efficient office environment.
  • Support basic HR-related tasks such as maintaining staff attendance records and assisting with onboarding logistics.

Other Duties

  • Assist management with ad-hoc administrative projects.
  • Ensure compliance with company policies and procedures in front desk and administrative operations.
  • Perform any other duties assigned by the HR Department or management.

Qualifications & Skills

  • GCE 'O' Level, Diploma, or equivalent qualification.
  • 1–2 years of relevant experience in reception, front desk, or administrative support (fresh graduates considered for entry-level).
  • Prior experience in office administration or customer service is an advantage.
  • Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
  • Strong verbal and written communication skills; additional languages are a plus.
  • Highly organized, detail-oriented, and able to manage multiple tasks efficiently.
  • Professional and pleasant phone etiquette with a customer-oriented mindset.
  • Discreet in handling confidential information.
  • Reliable, proactive, and adaptable to a fast-paced environment.
  • Positive attitude, approachable, and able to work independently while being a collaborative team player.

Why Join Us

  • Be the face of the company and play a key role in shaping a professional and welcoming office environment.
  • Gain exposure to multiple departments and a variety of administrative functions.
  • Work in a collaborative, supportive team that values initiative, learning, and growth.

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