Senior Executive

About SJ

SJ Group is a global urban, infrastructure and managed services consulting firm, with over 70 years of track record in successful project delivery. Headquartered in Singapore, the group has a global talent pool of 16,000 across SJ and our member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, RBG, SAA, and SMEC, based in more than 120 offices in over 40 countries. They include architects, designers, planners, engineers and other specialists driven by progressive thinking and creative ideas to help shape a better future. 

Our technical experts deliver sustainable solutions that cover the entire project life cycle from planning and design, through to delivery and management, as well as decommissioning and closure. We provide a full suite of multidisciplinary  built environment consultancy services across a diverse range of sectors that includes aviation, healthcare, hospitality, transport, water and environment as well as energy and resources.

Key Responsibilities

Leasing/Event Planning and Coordination/ Operation Support

• Overseeing the operations of the venue/business space
• Events coordination and operation including logistic
• Lease, Tenant and Event Management (including fee management and rates review)
• Conducting viewings and inspections
• Prospecting for new tenants/ client and conduct market research, survey and feedbacks.
• Managing lease and events related matters including documentation, renewals, terminations, billings, payments, arrears and terminations, ensuring accuracy and compliance.
• Ensuring smooth and successful event execution, including setup, on-site management, and post-event follow-up.
• Managing and coordinating with client on event booking, enquires, logistics, such as catering, manpower, audio-visual equipment, and event setup.
• Collaborate and work with other departments, such as marketing and facilities, to support leasing and event objectives.
• Strategizing the success of business space and venue is being strategic, plan and implement strategies to stimulate income generation and efficiency including conducting direct sales.
• Overseeing the operations of our space/venues, including events coordination and logistic
• Managing bookings and administrative works
• Manage and dealing with unforeseen event issues, handling complaints
• Cultivating and maintain good rapport with tenants, event clients addressing their concerns, and providing ongoing support
• Present & act as Duty Manager for Events (may need to work after office hours, on Weekends / PH)
• Event Reporting, booking rates review, market research
• Preparation of lease/event management reports (including fee management)
• Support facilities/operations where required
• Assist in Facilities Management from time to time.
• Any other ad hoc duties as assigned

Administrative and Operation Duties

• Maintain accurate records of lease, events and operations, feedback, and other relevant metrics.
• Prepare reports and analysis on outcomes and office operations.
• Do filing and maintenance of relevant documentation
• Liaise with vendors on any procurement related tasks
• Support with the vendor creation process to ensure a fast and smooth service is provided to all vendors
• Utilise data to make recommendations for improving effectiveness and operational efficiency

Requirements:

• Bachelor's degree/ diploma in Marketing Estate Management, Facilities Management, Business Administration, Event Management, Communications, or related fields.
• 5 to 7 years of relevant experience with some exposure/experience
• Proven track record in building operations and end-to-end event management, including planning, coordination, execution and driving participation.
• Excellent interpersonal, communication, stakeholder engagement and management skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong time management, organizational and problem-solving skills.
• Good interpersonal skills with the ability to communicate well at all levels
• Excellent verbal and communication skills with good command of English
• Strong analytical and presentation skills
• Team player with high degree of initiative and able to work independently
• Proficient in office software applications including MS Office, Excel and PowerPoint
• Analytical, meticulous and can handle sensitive information with confidentiality and professionalism