Property Admin Executive

1 week ago

Singapore WESTON VISION REALTY PTE. LTD. Full time $30,000 - $60,000 per year

The Property Admin HR/Executive supports the Property Manager in the efficient management and administration of properties. This role involves handling administrative tasks, maintaining records, and providing customer service to owners.

  • Assist in the preparation and distribution of notices, circulars, and correspondences to tenants and owners.
  • Maintain and update property management records, databases, and filing systems.
  • Prepare meeting agendas, minutes, and reports for management committee meetings.
  • Serve as one of contact for clients' inquiries, providing information and assistance as needed.
  • Handle and resolve basic complaints or escalate them to the Property Manager.
  • Maintain a schedule of preventive maintenance activities and ensure adherence.
  • Assist in monitoring the completion and quality of maintenance works.
  • Manage office supplies and inventory, ensuring availability of necessary materials.
  • Perform general clerical duties, including photocopying, scanning, filing and basic billing (if required)
  • Provide administrative support to the operations team to ensure that the department is maintained in an effective, updated and accurate manner.
  • Assist with sourcing and purchasing duties.
  • Coordinate paperwork relating M&E services and other operational processes.
  • Assist in the documentation for handling of renovation works and reinstatement cases.
    Perform general administrative and clerical duties as assigned.

Summary of role requirements

  • 1-2 years of relevant work experience required for this role. Fresh garduate will be considered as well.
  • Expected start date for role: January 2025
  • Working location is at North or East
  • 2 positions available at North or East
  • Self-driven with an ability to multitask and work independently
  • Flexibility to respond to emergency matters during non-standard working hours.
  • Positive, people orientated and keen to learn
  • O level and above

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