Executive Administrative Assistant US Tech MNC/UP 8k

2 weeks ago

Central Region, Singapore Adecco Personnel Pte Ltd. Full time $60,000 - $120,000 per year

Adecco is partnering with a Technology Multinational Corporation company to search for an Executive Administrative Assistant

The Opportunity
  • Our client, a leading multinational organization, is seeking a highly experienced Senior Executive Administrative Assistant to support the Vice President, Asia.
  • This role requires a mature and professional individual with extensive experience in executive support, calendar and travel management, and high-level stakeholder coordination.
The Talent
  • Minimum 8-10 years of experience supporting senior executives or regional leaders
  • Proven track record managing complex calendars across multiple time zones
  • Strong experience in international travel coordination, including visa applications and itinerary planning
  • Skilled in handling expenses, purchase orders, and internal vendor processes
  • Independent, proactive, and detail-oriented with excellent problem-solving skills
  • Exceptional interpersonal and communication skills, with the ability to engage senior stakeholders
  • Comfortable with modern office tools and systems (e.g., email/calendar platforms, document processing tools)
  • Prior experience in fast-paced, regional or multinational work environments
  • Flexible with working hours and able to manage urgent or time-sensitive requests
The Job
Executive Calendar Management
  • Manage and prioritize the VP's calendar, including leadership meetings, internal reviews, and offsites
  • Proactively resolve scheduling conflicts and communicate updates in a timely manner
Travel Management
  • Organize end-to-end domestic and international travel arrangements (flights, accommodation, transportation)
  • Handle travel documentation including visa applications and passport renewals
  • Track and submit travel-related expenses
Expense Management
  • Prepare and reconcile monthly expense reports
  • Ensure accuracy in expense coding and adherence to internal cost allocations
Purchase Order Management
  • Raise and manage purchase orders, track receipt of goods/services, and oversee invoice approvals
  • Ensure alignment with internal procurement policies
Onboarding & Offboarding
  • Coordinate onboarding logistics for new team members (equipment, access, workspace setup)
  • Support offboarding processes, including equipment returns and systems access removal
Event Management
  • Plan and execute logistics for team offsites, internal workshops, and external meetings
  • Collaborate with vendors and venue sourcing teams as needed
Other Administrative Tasks
  • Maintain team org charts and distribution lists
  • Manage shared calendars and coordinate recurring leadership meetings
  • Provide administrative support to the broader Asia team when required
Next Step
  • Send your updated resume to:
  • Email Subject: Apply: Senior Executive Administrative Assistant
  • We regret to inform that only shortlisted candidates will be contacted.

Jason Lew Hong Kang

EA Licence Number: 91C2918

Personnel Registration Number: R1876435

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