project coordinator

2 weeks ago

Singapore B K CIVIL & CONSTRUCTION PTE. LTD. Full time $45,000 - $75,000 per year

Job Title: Project Coordinator – Building Maintenance & Renovation (Shopping Mall, Commercial & Industrial)

We are seeking a detail‑oriented and proactive Project Coordinator to support a diverse portfolio of building maintenance and renovation works, including term contracts, additions/alterations, retrofits, repairs and redecorations, reinstatement, waterproofing, painting, sealant work, sanitary and plumbing, hacking/concreting for pathways and carparks, and minor electrical repairs. Projects are primarily located in shopping malls and commercial/industrial facilities. The successful candidate will coordinate across multiple trades, ensure safety and quality, and help deliver projects on time and within budget.

Key Responsibilities

  • Assist in planning, scheduling, and coordinating projects across multiple work streams (maintenance, A&A, retrofits, repairs/redecoration, reinstatement, waterproofing, painting, sealants, plumbing, hacking/concreting, and minor electrical works) to meet client requirements and timelines.
  • Support tender preparation, supplier quotation management, material sourcing, and printing/packaging of tender documents when needed.
  • Manage procurement coordination, including issuing POs, tracking delivery, and updating project records in Smartsheet.
  • Apply for and track Permit to Work (PTW), conduct risk assessments, and support site safety compliance.
  • Oversee on-site coordination with subcontractors and suppliers, attend site meetings, and document progress with photos and reports.
  • Perform quantity take-offs (QS) from drawings for material planning (e.g, lighting, HVAC troffers, raised access floors) and support BOQ inputs.
  • Maintain project documentation, change logs, progress reports, and close-out support (as-built docs, warranties).

What We're Looking For

  • Relevant experience in project coordination for building maintenance, fit-outs, or renovation projects in malls, commercial, and industrial environments.
  • Familiarity with procurement processes, subcontractor coordination, and basic QS/BOQ understanding.
  • Strong organizational and multitasking skills with meticulous attention to detail.
  • Good communication and stakeholder management abilities.
  • Proficiency in project management tools (Smartsheet, Microsoft Office) and willingness to learn industry-standard software (e.g., ARIBA if applicable).
  • Safety-conscious with a basic understanding of PTW processes and risk assessment practices.
  • Diploma or degree in Construction Management, Civil/Mech/Elec Engineering, or a related field is preferred; relevant experience may compensate.

What We Offer

  • Competitive salary and benefits package.
  • Opportunity to work on high-profile commercial developments and large-scale maintenance projects.
  • Career development and exposure to tendering, procurement, and on-site coordination.
  • Collaborative, safety-focused work environment.

Qualifications and Requirements

  • Minimum 3 years of project coordination/administration experience in building maintenance or renovation sectors.
  • Ready to work at sites located in malls and commercial/industrial facilities; local travel may be required.
  • Ability to read drawings and understand material take-offs; working knowledge of MS Office and Smartsheet.
  • Knowledge of safety regulations, PTW, and basic QA/QC principles.

We are an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

  • Project Coordinator

    2 weeks ago

    Singapore EARNEST DESIGNER & PROJECT PTE. LTD. Full time

    Responsibilities Assist in overseeing and supervising office renovation work Handle project submission and work processes Coordination and liaising with landlord /management, clients and suppliers for assigned projects Preparation of weekly report and pre-con surveys Procurement of materials and negotiation with suppliers / sub-contractors Defect checking...

  • Project Supervisor

    4 days ago

    Singapore P3 PROJECT PTE. LTD. Full time

    Assist to take site measurement and site check for the new job or project and report to project coordinator, engineer for the quotation and tender submission. - Lead/Attend daily tool box meeting and briefing about the work scope to understand the workforce to follow up at all time. - Coordinating with project coordinator, engineer, and safety to run smooth...

  • Treatment Coordinator

    1 week ago

    Singapore PROJECT SEARCH PTE. LTD. Full time

    Treatment Coordinator Job Description Project Search is seeking a Treatment Coordinator to serve as a patient concierge and advocate. This role is crucial for ensuring a seamless and enjoyable experience for patients. The ideal candidate will be a liaison for patients, particularly when communicating with them and authorized third parties about their...

  • Project Scheduler

    4 days ago

    Singapore P3 PROJECT PTE. LTD. Full time

    **Responsibilities**: - Develop and maintain detailed schedules for engineering, procurement, validation and commissioning activities (using Primavera P6 / MS Project). - Monitor project progress, identify potential delays/risks and propose recovery actions. - Communicate and coordinate with Chinese-speaking vendors and translate technical updates when...

  • Project Manager

    2 days ago

    Singapore PROJECT INNOVATIONS PTE. LTD. Full time

    **DUTIES AND RESPONSIBILITIES** - Plan, schedule and manage all aspects of the project - Coordinate and monitor various functions of project consultants from conception through tender, construction and to completion - Track project milestones and deliverables - Identify project risks and developing appropriate mitigation strategies - Provide direction and...

  • Project Engineer

    4 days ago

    Singapore P3 PROJECT PTE. LTD. Full time

    Follow up with site walk and client enquiry for the new job or project and work together with project manager or department manager for the quotation and tender submission. - Coordinating with engineering, construction and liaise with the client on detail engineering requirements. - Prepare quotation, budget plan and submission to have approval from project...

  • Admin / Accounts / Coordinator

    2 days ago

    Singapore THE PROJECT PTE. LTD. Full time

    **Company Description** We are a design agency deeply rooted in Singapore and Indonesia. Our expertise lies in implementing brandings in the South-East Asia market, utilizing our multi-discipline background to ensure accurate guideline implemented with a twist of local market. With a focus on cultural differences and market preferences, we provide design...

  • Treatment Coordinator

    4 days ago

    Singapore PROJECT SEARCH PTE. LTD. Full time

    **Treatment Coordinator Job Description** **Key Responsibilities** The Treatment Coordinator's main responsibilities include working with dentists and hygienists to manage comprehensive treatment planning, patient education, financial planning, and scheduling. This is a customer service-focused position that requires a basic knowledge of dentistry....

  • Business Project Manager

    6 days ago

    Singapore P3 PROJECT PTE. LTD. Full time

    Responsibilities Define project scope, goals, and deliverables that support business objectives. Develop detailed project plans, including timelines, budgets, and resource allocation. Coordinate cross-functional teams to ensure smooth execution of projects. Monitor project progress and performance, providing regular updates to management and stakeholders....

  • Business Project Manager

    1 day ago

    Singapore P3 PROJECT PTE. LTD. Full time $90,000 - $120,000 per year

    Define project scope, goals, and deliverables that support business objectives.Develop detailed project plans, including timelines, budgets, and resource allocation.Coordinate cross-functional teams to ensure smooth execution of projects.Monitor project progress and performance, providing regular updates to management and stakeholders.Identify and manage...