Admin Manager

2 days ago

Tuas, Singapore Penta-Ocean Construction Co., Ltd. Full time $60,000 - $120,000 per year

Responsibilities:

Project & Financial Management

  • Supervise and oversee routine site procurement and integrated works.
  • Approve petty cash, manage back charges, and maintain inventory records.
  • Manage occasional disputes over partners' submissions related to cost claims or counterclaims involving the Joint Venture.

Infrastructure & Compliance

  • Assist in office setup and temporary works, including applying for licenses from relevant authorities (EMA, PUB, SCDF, etc.).
  • Monitor environmental controls (ISO framework, pest control, waste management) and conduct internal audits.
  • Comfortable with TOL(SLA), Dormitory (MOM), Utilities (PUB, EMA), Fuel Storage (SCDF) , etc applications.
  • Dormitory FEDA licence also required one to be familiar with the Acts and advise site accordingly.
  • Utilities/Fuel Storage mean dealing with the LEW, LP, PE etc on installations to obtain the respective licences/IPNO.

Administration & Legal

  • Draft agreements and letters.
  • Prepare documentation for and attend court cases.
  • Report to clients on various matters, including manpower strength and IT equipment.
  • Before site offences (ECM, other pollutions, etc) reach the Stop Work level, incumbent self-draft mitigation plead and attend court cases.

HR & Payroll

  • Prepare payroll for workers and drivers.
  • Manage HR-related matters, including training, welfare, and maintaining worker records.
  • Handle staff timesheets, allowances, and project directory updates.

Financial & Accounting Support

  • Assist with accounts payable (checking invoices) and accounts receivable (raising purchase orders).
  • Review joint venture partners' billing.

Insurance & Funding

  • Handle all project insurance matters, including arranging policies and managing claims (C.A.R.) and etc whenever required
  • Responsible for work injury administration (W.I.C.) and work closely with Town Office HR department.
  • Familiar with claim matter (eg CAR, TPL, Hull, P&I, WICA) including meeting with lawyers, consultants, academics, surveyors, adjusters, insurers & brokers.

Events & Public Relations

  • Plan and coordinate company events, ceremonies, and VIP visits.
  • Act as the point of contact for social media and public engagement.

Requirements:

  • A minimum of 10 years of experience in a senior administrative or management role within construction project- based environment.
  • Good knowledge of civil, structural, or reclamation work is highly preferred.
  • Proficiency in HR Information systems, MS Office Suite and Google Workspace.
  • Familiarity with the daily administrative demands of the construction industry.
  • Highly organized, detail-oriented, and capable of managing multiple tasks simultaneously.
  • A proactive team player with strong communication skills and the ability to work autonomously.
  • The work location will be based in Tuas South Boulevard.

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