Admin Manager

3 days ago

Tuas, Singapore Penta-Ocean Construction Co., Ltd. Full time $60,000 - $120,000 per year

Responsibilities:

Project & Financial Management

  • Supervise and oversee routine site procurement and integrated works.
  • Approve petty cash, manage back charges, and maintain inventory records.
  • Manage occasional disputes over partners' submissions related to cost claims or counterclaims involving the Joint Venture.

Infrastructure & Compliance

  • Assist in office setup and temporary works, including applying for licenses from relevant authorities (EMA, PUB, SCDF, etc.).
  • Monitor environmental controls (ISO framework, pest control, waste management) and conduct internal audits.
  • Comfortable with TOL(SLA), Dormitory (MOM), Utilities (PUB, EMA), Fuel Storage (SCDF) , etc applications.
  • Dormitory FEDA licence also required one to be familiar with the Acts and advise site accordingly.
  • Utilities/Fuel Storage mean dealing with the LEW, LP, PE etc on installations to obtain the respective licences/IPNO.

Administration & Legal

  • Draft agreements and letters.
  • Prepare documentation for and attend court cases.
  • Report to clients on various matters, including manpower strength and IT equipment.
  • Before site offences (ECM, other pollutions, etc) reach the Stop Work level, incumbent self-draft mitigation plead and attend court cases.

HR & Payroll

  • Prepare payroll for workers and drivers.
  • Manage HR-related matters, including training, welfare, and maintaining worker records.
  • Handle staff timesheets, allowances, and project directory updates.

Financial & Accounting Support

  • Assist with accounts payable (checking invoices) and accounts receivable (raising purchase orders).
  • Review joint venture partners' billing.

Insurance & Funding

  • Handle all project insurance matters, including arranging policies and managing claims (C.A.R.) and etc whenever required
  • Responsible for work injury administration (W.I.C.) and work closely with Town Office HR department.
  • Familiar with claim matter (eg CAR, TPL, Hull, P&I, WICA) including meeting with lawyers, consultants, academics, surveyors, adjusters, insurers & brokers.

Events & Public Relations

  • Plan and coordinate company events, ceremonies, and VIP visits.
  • Act as the point of contact for social media and public engagement.

Requirements:

  • A minimum of 10 years of experience in a senior administrative or management role within construction project- based environment.
  • Good knowledge of civil, structural, or reclamation work is highly preferred.
  • Proficiency in HR Information systems, MS Office Suite and Google Workspace.
  • Familiarity with the daily administrative demands of the construction industry.
  • Highly organized, detail-oriented, and capable of managing multiple tasks simultaneously.
  • A proactive team player with strong communication skills and the ability to work autonomously.
  • The work location will be based in Tuas South Boulevard.

  • Operation Admin Manager

    6 days ago

    Tuas, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Manufacturing/Industrial Machinery - Position Title**:Operation Admin Manager / Administration Manager**: - Working Location: Tuas - Working Hours: 5 Days, Mon (8 am - 5 pm) / Tue - Fri (8 am - 6 pm) - Salary Package**:Basic up to $4,000 + Variable bonus**: - Duration: Permanent **Key Responsibilities** - To lead and guide the...

  • Site Admin

    1 week ago

    Tuas, Singapore CHINA HARBOUR (SINGAPORE) ENGINEERING COMPANY PTE. LTD. Full time

    Overview We're seeking an organized and detail-oriented Administrative Executive to join our team. This role reports directly to the CHEC Admin Manager and requires presence at the SO office. The successful candidate will be responsible for: Key Responsibilities Day-to-day coordination between site office admin and CHEC HQ admin Providing administrative...

  • Admin Assistant

    1 week ago

    Tuas, Singapore BAN CHUAN PLASTIC PTE. LTD. Full time

    2 years exp **Roles & Responsibilities** **Job Highlights** - Immediate Hiring - 5-Days Work Week, 9am-6pm - Competitive Salary Package & Good Employee Benefits **Responsibilities**: - Admin works - Manage accounts and perform book-keeping - Ensure all vendor invoices are updated in to accounting system - Prepare payments vouchers with supporting...

  • Site Admin

    2 weeks ago

    Tuas, Singapore ROTARY ELECTRICAL & INSTRUMENTATION PTE. LTD. Full time

    ROLES AND RESPONSIBILITIES 1 A Main Point Of Contact Relevant To Administrative Scope For Project Personnel And HQ 2 Daily Update Of Project / Operation Progress To Immediate Superior. 3 To Have And Maintain Good Daily Attendance And Punctuality. 4 To attend weekly meetings with client and update Notes of Meeting (NOM) 5 To Update Team Member At Least 3...

  • Sales Administrator

    1 week ago

    Tuas, Singapore Drex-Chem Technologies Pte Ltd Full time

    **DREX-CHEM TECHNOLOGIES PTE LTD** The **DREX-CHEM GROUP**is a successful leader in the distribution of specialty chemicals, resins, pigments, printing consumables & equipment etc in ASEAN and Hong Kong/China. We have **immediate**vacancies for: Sales Administrators (Admin Support) **(Ability to Work in TUAS and to Stay in Singapore should Only...

  • Admin Assistant Accounts

    4 days ago

    Tuas, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Manufacturing/ Chemical - Position Title**:Admin Assistant cum** **Accounts**: - Working Location: Tuas - Working Hours: 5 days, Mon - Fri (8.15 am - 5.30 pm) - Salary Package**:Basic + AWS + Bonus**: - Duration: Permanent **Key Responsibilities** - Assist the company's management team with administrative and accounting...

  • Sales Admin

    2 weeks ago

    Tuas, Singapore Tranzplus Engineering (S) Pte Ltd Full time

    The person is responsible for communicating with the customers on their solution needs and after-sales needs. - The job will require providing the quotation, sales follow, sales forecast, and sales presentation. - Generate and review machine sales quotations, order processing and invoicing. - Review customer sales orders, proposals, purchase orders, and...

  • Executive Admin

    6 days ago

    Tuas, Singapore Alcon Full time

    Administer company calendar and arrange for site-wide catering/gifts/events as required. - Coordinate meeting agendas and related logístical arrangements for VIP visits. - Consolidate PowerPoint deck/materials for company-wide meetings (e.g. Town Hall, Connect Meeting, etc.). - Take minutes during SLT meetings and coordinate monthly events for associates...

  • Sales Admin

    4 days ago

    Tuas, Singapore Tranzplus Engineering (S) Pte Ltd Full time

    The person is responsible for communicating with the customers on their solution needs and after-sales needs. - The job will require providing the quotation, sales follow, sales forecast, and sales presentation. - Generate and review machine sales quotations, order processing and invoicing. - Review customer sales orders, proposals, purchase orders, and...

  • Sales Admin

    2 weeks ago

    Tuas, Singapore Tranzplus Engineering (S) Pte Ltd Full time

    The person is responsible for communicating with the customers on their solution needs and after-sales needs. - The job will require providing the quotation, sales follow, sales forecast, and sales presentation. - Generate and review machine sales quotations, order processing and invoicing. - Review customer sales orders, proposals, purchase orders, and...