Temporary Legal PA

1 week ago

Singapore OFFICE SECRETARIES PTE. LTD. Full time $40,000 - $80,000 per year

To provide secretarial and administrative support to a team of lawyers. Duration: 3 months

Responsibilities:

  • Provide comprehensive secretarial services to lawyers, such as typing, photocopying, scanning, printing, binding, audio-typing, proof-reading, etc.

  • Input time for lawyers on daily basis

  • Make travel and hotel accommodation arrangement for lawyers and visitors

  • Keep track and update lawyers' calendars accurately

  • Assist lawyers with expenses reimbursement claims on timely basis

  • Keep proper record of client document and files

  • Responsible for New Business Opening, AML and other follow up procedures

  • Provide assistance in client billings

  • Provide assistance in practice development and marketing related assignments

  • Provide administrative support to Office Manager as required

  • Provide administrative and secretarial support to visiting lawyers and cover other legal secretaries during their absences

  • Cover reception duties and additional ad hoc tasks as required

Requirements:

Education and/or Experience:

  • At least 3 – 4 years legal secretarial experience, preferably in international law firms

  • Proficient in Microsoft Outlook, Excel and Word, PowerPoint

  • Excellent command in English.

Other Skills and Abilities:

  • Excellent communication and organizational skills

  • Excellent typing and proof-reading skills and attention to details

  • Well-developed analytical and problem solving skills

  • A strong team player, willing to share other people's workload when needed

  • Able to work under pressure and willing to work overtime if needed

  • A self-starter who desires to show ownership and commitment to the job

  • Exercises confidentiality and discretion

Please note that this is a fixed term contract role. Only candidates who can commit to the full 3 months assignment need to apply. Please email your updated CV in word format to apply.

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