Admin Co-ordinator, Procurement

6 days ago

Queenstown, Singapore MediaCorp Pte Ltd. Full time $40,000 - $60,000 per year

COMPANY DESCRIPTION

Mediacorp is Singapore's largest content creator and national media network, operating a suite of TV channels, radio stations, and multiple digital platforms. Its mission is to engage, entertain, and enrich audiences by harnessing the power of creativity.

We are committed to creating an inclusive and diverse workplace where talent thrives. Our hiring decisions are made based on merit and fit-to-role. If you have a disability or special need which requires accommodation to participate in the recruitment process, please inform us when you submit your online application. We will be happy to support as necessary.

Thank you for your interest and application to this role. Please note that only short-listed candidates will be contacted.

DESIGNATION : Admin Co-ordinator, Procurement

RESPONSIBILITIES

PR/GR Team Responsibilities:

  • Verification and Accuracy: Ensures all Purchase Requisitions (PRs) in the system are accurate and complete, verifying materials, purchase types, and documentation
  • Compliance Check: Reviews quotations to flag any non-compliance, such as retroactive events being processed as standard PRs
  • User Support: Assists users with queries and requests related to PRs, Goods Receipts (GRs), and GR reversals, ensuring smooth operations
  • Overdue PO Management: Monitors and follows up on overdue POs, reaching out to users and Contract Compliance Managers (CCMs) who have not responded to automated reminders
  • Vendor Information Review: Reviews Vendor Information Forms for new vendors, identifies risks, and seeks Head of Procurement (HOP) approval when necessary

UAT for Procurement System Enhancements:

  • Provides support in User Acceptance Testing (UAT) for selected projects and establishes comprehensive User Guides to facilitate smooth transitions and system enhancements

WOM Resignee Workflow Management:

  • Identifies procurement users who have resigned with outstanding PRs/POs/Contracts, and coordinates with CCMs to reassign responsibilities, ensuring no disruption in procurement activities

Non-Audit Services Workflow Management:

  • If the vendor selected for SVP/Waiver PR is our appointed Auditor, to inform Internal Audit on the purchase (including details such as scope and amount), and seek Internal Audit's clearance

ISO Review and Clearance for SVPs:

  • Conducts monthly report generation of all SVP PR/POs with ISO-related purchases, sending data to the ISO team for review of any risks

Procurement Trainings/Huddles:

  • Facilitates regular refresher training sessions and demos for the procurement team on a rotational basis, enhancing team knowledge and adherence to best practices

QUALIFICATIONS

  • Diploma or Bachelor's Degree in Supply Chain Management, Logistics or Business Administration
  • Minimum 1 year relevant working experience
  • Meticulous and attention to details
  • Self motivated and proactive
  • Analytical with strong problem solving abilities
  • Strong knowledge in Procure-to-Pay and ERP systems (e.g. SAP) preferred
  • Good communication and interpersonal skills; able to conduct user training

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