Admin Executive

6 days ago

Queenstown, Singapore Thye Hua Kwan Moral Charities Full time

COMPANY DESCRIPTION
**THK**MC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. **THK**MC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. **THK**MC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

DESIGNATION : Admin Executive

RESPONSIBILITIES
**Operational Duties and Office Admin**
- Answering phone calls and attend to walk-in
- Ensure cleanliness and tidiness of whole centre
- Ensure working conditions for equipment
- Stock Replenishment (stationaries, toiletries, pantry items, cleaning supplies, first aid box, toner etc)
- Meeting and event logistics preparation
- Onboarding and offboarding of staff
- Managing door access, CCTV and phone system

**Training**
- Updating, collating of forms and reports for Centre Head

**Programmes**
- Calling beneficiaries or clients to attend programmes/events
- Quotation and budget request for all programmes
- Inputting of data into SSNET
- Preparation of registration list

**Procurement (Office Purchases)**
- Get quotation and put up for budget request
- Upon PR approval, to submit order

**Donation-in-Kind (DIK)**
- Checking and recording of all donated items received on the receipt book and inventory management
- Submission to Accounts for checking and verification

**Others**
- Any other duties as assigned by Management

QUALIFICATIONS
- Minimum Diploma Holder

OTHER INFORMATION
- Proficient in MS Office
- Relevant experience in Office Admin
- Good in multi-tasking and documentation
- Able to handle confidential information with discretion
- Takes accountability and possess good mindset, attitude, and interpersonal skills
- Able to work independently and is also a team player

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