Admin Executive

2 days ago

Jurong East, Singapore BCA Building and Construction Authority Full time

[What the role is]

We are looking for an IT-savvy and meticulous Admin Executive to support BCA's organisation-wide Records Management and Sustainability functions. As part of the Corporate Administration Department (CAD), you will help drive BCA's transition towards a digital, compliant and sustainable workplace. The role supports key corporate initiatives such as the Electronic Records Management System (ERMS), IM4L/NAS requirements, digitisation of plans, and sustainability reporting. You will work closely with various divisions across BCA to ensure high data quality, accurate reporting and adherence to governance standards.

[What you will be working on]

Key Responsibilities

Records Management & ERMS

  • Support ERMS operations, including metadata tagging, quality checks, indexing and file plan management.
  • Handle declassification, disposal verification and NAS archival submissions.
  • Manage confidential disposal services and conduct training for staff and DROs.

Plans Retrieval & Digitisation

  • Coordinate digitisation of hardcopy plans, microfiche/microfilm and perform quality checks.
  • Support internal/external plan retrieval requests, including urgent retrievals.
  • Collaborate on implementation of the transformation of existing retrieval processes, enabling self-service workflows. This includes assisting in the development and implementation of solutions, as well as providing training to staff.

Sustainability Reporting

  • Consolidate all sustainability data i.e. energy, water, waste, transport, procurement and etc.
  • Submission of sustainability data when necessary
  • Maintain dashboards and support sustainability initiatives.

Appointed Roles & Office Administration

  • Serve as Department Records Officer (DRO) to meet IM4L and NAS requirements.
  • Serve as a Goods Receipt Officer (GRO)
  • Support CAD events, audits and ad-hoc administrative duties.

[What we are looking for]

Requirements

  • Diploma/Degree in Business Administration, Records Management, Environmental or Sustainability-related fields, or equivalent experience.
  • 2–3 years of experience in corporate administration, records management or sustainability reporting preferred.
  • Strong IT skills and the ability to work confidently with digital systems (ERMS, digitisation platforms, dashboards, data tools).
  • Knowledge of IM4L, NAS guidelines, and GreenGov.SG frameworks will be an advantage.
  • Good communication skills with strong attention to detail and data accuracy.
  • A proactive team player comfortable working with multiple departments and stakeholders.

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