Admin Executive

1 week ago

Changi, Singapore Maestro Human Resource Pte Ltd Full time $45,000 - $55,000 per year

Key Responsibilities

1. Meeting & Communication Support

  • Schedule and coordinate project meetings, workshops, and review sessions.
  • Prepare agendas, take accurate meeting minutes, and circulate promptly.
  • Track action items and follow up with responsible parties.
  • Support clear communication across the project team and stakeholders.

2. Project Administration & Governance

  • Provide day-to-day administrative support to program directors, project managers and team leads.
  • Maintain project documentation, registers, trackers, and dashboards.
  • Ensure compliance with project governance standards, policies, and documentation requirements.

3. Documentation & Knowledge Management

  • Maintain and update project documentation, trackers, and registers.
  • Act as a project librarian, keeping SharePoint well-structured, up-to-date, and easy to navigate.
  • Ensure proper version control and naming conventions are applied to all documents.
  • Assist in preparing presentation slides, reports, and briefing packs.

4. Stakeholder & Team Coordination

  • Provide logistical and administrative support for project activities.
  • Support onboarding of new team members (e.g., tool access, documentation handover).
  • Assist with small coordination tasks across team members to ensure smooth collaboration.

5. Team Engagement & Events

  • Plan and organize project team activities, including workshops and team-building events.
  • Manage event logistics such as venue booking, catering, and materials.
  • Support initiatives to promote team bonding and morale.

6. General Administrative Support

  • Handle procurement-related administrative tasks (e.g., raising POs, vendor coordination) when required.
  • Assist with audit, compliance, and document checks.
  • Perform other administrative duties assigned to support project success.

Requirements

  • Singaporean citizen.
  • Diploma or Degree in Business Administration, Project Management, or related discipline.
  • At least 1 year' experience as a Project Administrator, Coordinator, or similar role preferred.
  • Strong organizational skills with attention to detail and accuracy.
  • Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and SharePoint.
  • Familiarity with project management terminology and methodologies (Agile, Waterfall).
  • Excellent note-taking and written communication skills.
  • Fast learner with a proactive mindset.
  • Positive attitude and professional behavior under pressure.
  • Good team player with strong interpersonal skills.
  • Able to multitask, prioritize effectively, and work independently with minimal supervision.
  • 5 day week @ Changi Area ( Pick up point at Simei MRT / Drop off at Tanah Merah MRT)
  • Singaporeans Born only

Maestro HR

Damien lee tian hong

R1106726

16C8462

  • admin executive

    17 hours ago

    Changi, Singapore Exail Pte Ltd Full time $40,000 - $60,000 per year

    General/Office AdministrationOrder processingHandle office admin dutiesAnswering callsOrganising meals for meetingsPreparation of quotations for product components/accessoriesMonitoring and order office suppliesGeneral administrative support in Singapore office and offices in the APAC region (Malaysia/Beijing)Assists in freight logistics and support in goods...

  • Inside Sales Admin #60158

    2 weeks ago

    Changi, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Logistics/ Freight Forwarding - Position Title**:Inside Sales Admin/ Sales Coordinator/ Admin Executive (Sales Coordination)**: - Working Location: Changi Airfreight Centre - Working Hours: Monday to Friday, 8.30 am - 6.18 pm - Salary Package**:Up to $3,000 + AWS + Variable Bonus**: - Duration: Permanent **Key...

  • Admin Assistant

    2 weeks ago

    Changi, Singapore Civil Service Club Full time

    **Job Highlights** - Attractive Staff Benefits - Good Bonus Package - Opportunities for career progression **ADMIN ASSISTANT (with some accounts background)** (Location: Changi / Loyang) What you’ll be doing: **Admin** - Handling all Finance matters for both Changi 2 and Loyang (Invoice, AOR-Funding availability, WO, Tenancy, Petty Cash, Contracts) -...

  • Secretary

    2 weeks ago

    Changi, Singapore Thales Full time

    Location: Singapore, Singapore In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. Thales...

  • Assistant Executive

    2 weeks ago

    Changi, Singapore NATIONAL SERVICE RESORT & COUNTRY CLUB Full time

    **The Job**: - Daily inspection of the Sports and Recreation, Fruits Machine (Jackpot) Room, as well as Sea Sports areas of the Club (including Sea Sports Centre) to ensure that the various activities are carried out in appropriate manners, and the cleanliness and serviceability of the Club’s facilities and equipment are well maintained - Assist in the...

  • Executive, Finance Sin

    1 week ago

    Changi, Singapore Malaysia Airline Full time

    **Position Title**: - Finance Executive **Reports To**: - Station Accounting Manager **Position Summary**: - Finance Executive **Key Accountability**: - Provide Finance/HR/Administration support for MAB operations at the station. - Performing transactional activities that enable the finance, human resources, and administration activities. - Ensuring...

  • Secretary

    2 weeks ago

    Changi, Singapore Thales Full time

    Location: Singapore, Singapore Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and...

  • Finance Officer/executive

    1 week ago

    Changi, Singapore Union Air Freight (S) Pte Ltd Full time

    Part of 7-member finance/admin team - Exposure to broad spectrum of accounting functions - Work scope depends on experience and qualification level and could include: - Invoicing - Receipts and ageing - Verification of airline/vendor invoices - Payment processing - Digitalisation and process re-design **Requirement** - At least 1 year relevant experience...

  • Sg0210: Executive Assistant

    1 week ago

    Changi, Singapore FedEx AMEA Full time

    Admin & Support; Administrative Support; Diary & Travel Management; Reporting & Presentation Preparation The position of Executive Assistant reports to the Managing Director to provide full administrative and executive business support to the Directors in a responsive, timely, accurate and effective manner. Assignment involves work of a confidential nature,...

  • Executive, Finance Sin

    1 week ago

    Changi, Singapore Malaysia Airlines Full time

    **Reports To**: - Station Accounting Manager **Position Summary**: - Finance Executive **Key Accountability**: - Provide Finance/HR/Administration support for MAB operations at the station. - Performing transactional activities that enable the finance, human resources, and administration activities. - Ensuring all accounting journals, ledgers and other...