Assistant Manager/ Manager, NATi CO

2 weeks ago

Queenstown, Singapore Agency for Science, Technology and Research Full time $40,000 - $80,000 per year

Job Description

Nucleic acid therapeutics, especially RNA medicines, are transforming drug and vaccine development. Singapore is poised to expand its strengths in this field, and NATi is committed to advancing RNA medicine R&D into the clinic. Through innovation, industry partnerships, and strategic alliances, we aim to position Singapore as a global hub for nucleic acid therapeutics, driving excellence in research, clinical translation, and pandemic resilience.

The Manager/Assistant Manager plays a key role in ensuring the seamless operations of the NATi organisation by providing essential administrative and operational support to the NATi Leadership. This role requires a proactive and resourceful individual with strong communication skills to manage intricate schedules, coordinate critical activities and events, and serve as a central liaison between the executives, internal teams, and external stakeholders.

Responsibilities

1. Plan and coordinate meetings for NATi leadership (CSO and Director), including agenda setting, logistics, material preparation and distribution, and minute-taking.

2. Maintain professional communication with internal and external stakeholders, upholding the organisation's reputation.

3. Assist in team management and staff welfare, including onboarding, offboarding, workplace improvements, and managing email distribution lists.

4. Organise travel arrangements for visitors and NATi leadership, including budget memos and itinerary coordination and preparation.

5. Monitor the operating budget and prepare monthly accounting reports.

6. Support key internal projects through research, data compilation, and progress tracking.

7. Assist in event planning and execution, including logistical coordination, preparation of promotional materials and stakeholder engagement.

8. Perform ad-hoc administrative duties, e.g. secretariat duties, procurement processing, goods receipt, and maintenance of documentation.

Qualification and Skills

1. Possess at least a Diploma or Bachelors in a related discipline.

2. Proven experience as an Administrative Executive or Personal Assistant, or in a similar role (e.g. hospitality, investor relations, planning and policy)

3. Proficiency in Microsoft Office, Microsoft 365, Adobe, SAP/ Workday and other relevant applications.

4. Experience with social media platforms and tools (e.g. Canva, Mailchimp, Google Analytics, and social media scheduling platforms) is a plus.

5. Agile, adaptable, and able to work independently in a fast-paced environment.

6. Strong organizational, time management, and multitasking skills.

7. Excellent written, verbal and interpersonal communication skills.

8. Detail-oriented, proactive and able to prioritise effectively.

9. Comfortable with hybrid work arrangements.

10. Familiarity with A*STAR or government operations is a plus.

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