Senior / Executive, Finance (GC/SW)

2 weeks ago

West Region, Singapore ST Engineering Full time $60,000 - $120,000 per year

Roles and Responsibilities:

Order to Cash ("OTC")

  • Work closely with Order to Cash team (shared service) to ensure that daily receipts are promptly updated into the system particularly during month end to meet monthly financial close
  • Ensure cash receipts and cheques are promptly banked in and reconciled to daily Citibank Statement.
  • Ensure the smooth operation of auto-generation of invoices and receipts.
  • Verify invoices/credit notes raised by commercial departments
  • Prepare monthly/Quarterly AR related reports
  • Prepare supporting schedules and to raise monthly e-Billing Requests on Fiori to invoice contractors for sales of consumables and stocks
  • Training new users on how to raise e-Billing and e-CN Requests on Fiori
  • Ensure users raise e-Billing and e-CN Requests on Fiori before cut-off dates

Master Data Management ("MDM")

  • Liaise with MDM Team on the creation of new customers, unblock requests, change in credit limit and credit terms via approved Credit Reviews and Sharepoint Form Requests
  • Liaise with MDM Team to provide support to operation and commercial on the creation and removal of access rights on Fiori (ebilling system)
  • Raise VMT netting requests
  • Periodic reviews with MDM Team and Finance Harmony Team to check on accuracy of customer data
  • Guide users how to fill up the Sharepoint Form Request for creation of new customers and unblock requests

Debt Collection and Creation of Sundry Customer

  • Follow up on the status of long outstanding debts.
  • Review debtors ageing for sundry customers to ensure debts are collected promptly
  • Follow up on necessary actions to allow netting / contra arrangements
  • Liaise with Collections Team on weekly basis to update on the classification of customers and contact details

Manhours

  • Ensure Staff and Sub-contractor submit hours in manhours clocking system
  • Liaise with IT and PICs to resolve any errors in posting of manhours entries
  • Prepare relevant manhours reports for posting in SAP system

EAC Reports

  • Perform rollover of EAC reports and updating of links in reports
  • Run and print EAC Reports

Fixed Assets

  • Perform annual sighting of BP Finance fixed assets
  • Maintain and update list of BP Finance fixed assets on TrackCSM
  • Raise fixed asset purchase requests, transfer requests and disposal requests for laptops and computer accessories

Others

  • Raise purchase requests and do service entries for finance related invoices
  • Raise Kofax payment requests
  • Ensure STEML Authorisation Limits are updated in accordance with Group Authorisation Limits
  • Archiving AR documents onto the shared drive
  • Arrange meetings and booking of meeting rooms
  • Participate in process improvement projects and implementation of new initiatives from time to time.
  • Manage updates to Manual of Authorities for ST Engg Marine Ltd
  • Provide administration support and adhoc tasks to Finance AVPs and GFC on day to day basis

Job Requirements

  • Diploma / Degree in Accountancy or Business with at least 1 - 3 years' experience in similar capacity.
  • Working knowledge of SAP system and MS Excel.
  • Good interpersonal skills
  • Meticulous and pay attention to details
  • Able to manage tight deadlines especially during closing periods
  • Willingness to take on additional tasks when needed
  • Working location at Benoi, working hours from Mon - Fri 7.30am to 5pm, islandwide transportation provided.

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