Senior Officer, Workplace

2 days ago

One North, Singapore WSP (Asia) Limited Full time

The role will provide a diverse scope of services for Singapore office including office administration, workplace and facility management support in accordance with HSEQ standards and corporate governance.

MAIN RESPONSIBILITIESAdministration

  • Manage the day-to-day running of administration support for office operations such as corp pass administration, onboarding and offboarding processing
  • Review, recommend and implement measures to streamline administrative procedures to improve efficiency
  • Manage the registration/ renewal of Company's Professional Engineer license, Professional Architect license, other corporate licensing, memberships, magazines and publications
  • Manage the application/ renewal/ termination and maintain list of Netrust users, individual Professional Engineer/ Professional Architect/ Qualified Person
  • Manage the renewal of Company's Professional Indemnity Insurance, Public Liability Insurance and Property All Risks Insurance
  • Support procurement processes
  • Manage staff travel and hotel booking and corporate rates
  • Prepare and provide reports on assigned areas (e.g. office resource usage statistics, memberships, licensing)
  • Maintain Canopy webpage
  • Other ad hoc admin duties when needs arise

Real Estate and Facility management

  • Key contact for building management relating to office/building emergencies
  • Maintain office assets, properties and equipment, such as air purifiers, photocopiers, fax machines, plotters, printers, furniture and water dispensers
  • Liaise with internal and external parties for the maintenance of office facilities, such as lighting, air-conditioning systems, telephone lines, power supply, pest control, etc which may require supervision during weekends or after-office hours
  • Manage all agreements and documentation pertaining to real estate and facility management
  • Review and renewal of office equipment leases and maintenance contract (i.e. fire extinguisher, AED devices, pest control, air-conditioning systems, cleaning services) and all other contract-related matters
  • Ensure provision of safety equipment, including personal protective equipment (PPE) is available
  • Provide facilities management and support to Company's staff engagement committee
  • Assist and provide support for Company's initiative such GHG Emission Reduction Plan and tracking of the GHG data

QUALIFICATIONS

  • Minimum Diploma in any discipline
  • Minimum 5 years of relevant experience
  • Meticulous, independent with minimal supervision
  • Sense of urgency and effective follow-up skills
  • Good communication and people skills
  • Positive attitude and resourceful
  • Excellent multi-tasking ability and IT savvy
  • Able to work well in a team

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