Contract Manager

Job Responsibilities

• To manage the financial and contractual of all projects from pre-tender to post-tender including quantities, variations, measurement, tender costing, cost estimates, monthly claims, final accounts etc.
• Liaise with Quantity Surveyors and sub-contractors on issues relating to progress payments, variations, claims and extension of time.
• Primary point to ensure compliance to contractual terms and conditions.
• Handle contract development and ensures contracts are properly documented including setting up of contracts documents and work processes.
• Coordinate with Business Dev. Dept. to review commercial terms and conditions prior to contract execution.
• Attend site visits, negotiations, and project site meetings on ongoing projects.
• Preparation and monitoring of project cash flow, settlement of final accounts with sub-contractors and suppliers.
• Prepare monthly cashflow forecasts for the project along with finance team (for actuals) and execution/sales team (for forecasts).
• Compile, review, and revise documents and coordinate the preparation of those materials in a completed bid document.
• Administration and management of project insurances, including preparation and negotiation of insurance claims.
• Constantly review the bid response process, governance, develop and identifying ways to improve the quality, consistency, and efficiency of the bid response process.
• Resolve problems encountered by Quantity Surveyors and Project team including dealing with clients and sub-contractors on cost and contractual matters.
• Preparation of progress reports, progress charts and interim progress claims.
• Leads the contract lifecycle management (CLM) workflow.
• Maintains confidentiality of all contracts.
• Answers questions signees have about the contracts.
• Keeps track of important contract dates and milestones.
• Creates a database of contract templates, including but not limited to, non-disclosures, non-competes, release forms, partnership agreements, purchase orders, employment contracts, and independent contractor agreements.
• Mitigates common contract management risks, such as financial, legal, and security risks.
• Responds to requests from internal departments and makes sure all contracts are drafted and executed promptly and correctly.
• Develops strong working relationships with colleagues across departments and seniority levels.
• Adheres to all federal, state, and local business laws and regulations and company policies.
• Liaise with sub-contractor/supplier, prepare scope of works for sub-contractor/supplier, review and prepare cost comparison for sub-contract / supplier works, award sub-contract/supplier, prepare LOA / sub-contract document.
• Receive sub-contractor monthly progress claim, check, and approve monthly payments to sub-contractor/supplier, finalise and close project accounts with sub-contractor/supplier upon completion of project.
• Check sub-contractor /supplier variation claims and back charges.
• Any other assignment / jobs as assigned by the Management.

Job Requirements

• Degree in Construction Management / Quantity Surveying / Buildings or equivalent.
• Experience in the management and administration of large-scale process related Contracts and shall preferably possess the relevant tertiary qualifications in Quantity Surveying and/or Contract/ Construction Law.
• Deep understanding of contracts, contract governance and contractual terminology
• Managing and lead team members in routine daily tasks for tendering and project claims.
• Capable of professionally managing confidential information.
• Excellent skill in negotiation with external parties in contractual claim issues.
• Ability to start immediately or short notice.