Healthcare Administrative Assistant

1 week ago

Jurong East, Singapore PERSOL Full time $30,000 - $50,000 per year

Healthcare Industry

Duration: 4 months (17 Nov 2025 to 16 Mar 2025), subject to further extension or conversion

Working Location: West, Jurong East

Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

Job Duties

SPECIFIC (80 %)

  • Maintain Clinical HOD's diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements
  • Manage admin duties such as typing, scanning, making appointments, coordinating meetings, book meeting rooms, open general mails and replying to enquiries.
  • Answer and screen telephone calls and enquiries for Clinical HOD and department doctors.
  • Establish and maintain filing system.
  • Process incoming and outgoing mail.
  • Inform and/or remind HOD on matters of interest and importance.
  • Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants.
  • Provide in administrative support to department doctors including HOs, MOs, residents, and medical students.
  • Draft, compose and/or type documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors.
  • Working together with other department admins on schedules

GENERAL (20 %)

  • Generate monthly roster for medical staff
  • Compile department's statistics and prepares department's monthly reports.
  • Update telephone directory / list for department doctors.
  • Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc).
  • Administer other claims, as necessary.

Requirements

· Diploma Holder

Interested candidates, please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile.

Contact number:

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PERSOL Singapore Pte Ltd
• UEN No E
• EA License No. 01C4394
• Reg.
• R
• Bertram Lee Kian Hui

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