Healthcare Administrative Assistant
2 weeks ago
Healthcare Industry
Duration: 4 months (17 Nov 2025 to 16 Mar 2025), subject to further extension or conversion
Working Location: West, Jurong East
Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)
Job Duties
SPECIFIC (80 %)
- Maintain Clinical HOD's diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements
- Manage admin duties such as typing, scanning, making appointments, coordinating meetings, book meeting rooms, open general mails and replying to enquiries.
- Answer and screen telephone calls and enquiries for Clinical HOD and department doctors.
- Establish and maintain filing system.
- Process incoming and outgoing mail.
- Inform and/or remind HOD on matters of interest and importance.
- Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants.
- Provide in administrative support to department doctors including HOs, MOs, residents, and medical students.
- Draft, compose and/or type documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors.
- Working together with other department admins on schedules
GENERAL (20 %)
- Generate monthly roster for medical staff
- Compile department's statistics and prepares department's monthly reports.
- Update telephone directory / list for department doctors.
- Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc).
- Administer other claims, as necessary.
Requirements
· Diploma Holder
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PERSOL Singapore Pte Ltd
• UEN No E
• EA License No. 01C4394
• Reg.
• R
• Bertram Lee Kian Hui
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