Admin Assistant, Supply Chain

2 days ago

East Region, Singapore Hoya Electronics Malaysia Sdn Bhd Full time $40,000 - $60,000 per year

Admin Assistant, Supply ChainSingapore Headquarters | 1 year Agency | Hybrid Mode| >1 yearHOYA Electronics' primary focus is on the development of optical and extreme ultraviolet (EUV) photomask blanks, which are critical components in the manufacturing process of the latest-generation chips used in various applications such as artificial intelligence, high-performance computing, and 5G. The company also manufactures a range of photomask blanks used in the production of chips for various applications such as memory, logic, and power devices.Life at HOYA ElectronicsHOYA strives to create innovations for a better future for people.At HOYA Electronics, we are dedicated to innovation in the information technology segment, envisioning a world where all can thrive in harmony with nature. Our people are guided by our mission along with principles of commitment and innovation, influence every decision and action we take. We prioritize environmental protection, safety, and human rights, fostering diversity, inclusion, and employee well-being.Be Empowered to Innovate and Develop for a Better Tomorrow with Us· Experience an empowering and inclusive workplace that fuels your growth and development.· Unlock your potential with abundant opportunities for skill-building and career advancement.· Thrive in an environment that supports work-life balance and values your well-being.· Receive fair and competitive rewards – your success is our success.· We believe in recognizing excellence and celebrating your contributions.Get to Know the RoleWe are seeking an Admin Assistant to join our Supply Chain team. In this role, you will play a key part in managing and maintaining critical data that supports demand forecasts, supply commitments, order management, and delivery performance. You will collaborate closely with Supply Chain professionals—including Supply Planners, Demand Planners, and Master Data Management (MDM) engineers—to ensure data accuracy, streamline reporting, and enable efficient decision-making. This position provides an excellent opportunity to gain hands-on exposure to core supply chain processes in a dynamic global environment.Essential ResponsibilitiesSupport system transactions related to order receiving, supply commitments, and delivery confirmation.Maintain accurate and up-to-date databases covering demand forecasts, supply commits, and order status.Generate and distribute regular supply chain reports (e.g., order status, delivery progress, and KPIs).Ensure data integrity and highlight variances or issues to relevant stakeholders.Assist in the preparation of materials and data packs for S&OP meetings.Coordinate with planners to consolidate inputs and ensure timely availability of information.Perform ad hoc administrative or data-related tasks as assigned by the supervisor/manager.Skills and Competencies ProfileRequired QualificationsDiploma/Degree in Supply Chain Management/ Business Administration/ Logistics or related fieldsFresh graduates are welcome to apply.Minimum 1 year in relevant working experience (Supply Chain or Administration) is preferredTechnical Skills:Proficiency in Microsoft Excel and familiarity with ERP systems (e.g., SAP, D365).Knowledge of Power BI or/and Anaplan will be an added advantage.Soft Skills:Strong attention to detail and accuracy in data handling.Good communication and organizational skills, with the ability to work across teams.Proactive, reliable, and eager to learn about supply chain operations.

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