Manager, Payroll and Administration

2 weeks ago

Singapore THYE HUA KWAN MORAL CHARITIES LIMITED Full time $80,000 - $120,000 per year

About Us

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission - To Serve Mankind - to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

Job Description

Responsibilities:

Payroll

  • Review Payroll policies and processes regularly to ensure process efficiency and compliance with Employment Law, statutory requirements and Company policies
  • Oversee the full spectrum of payroll administration, ensuring timely and accurate payments to employees
  • Maintain employee information such as personal and employment particulars and remuneration records within the HRIS
  • Support the review, implementation and maintenance of Payroll-related module(s) on HRIS to ensure data integrity, system optimisation, and user satisfaction
  • Work closely with internal and external partners for payroll-related matters (e.g. CPF and Tax filing/clearance), surveys (by various Government agencies) and audits
  • Collaborate within HR and with Finance on manpower budget matters (e.g. projection, reconciliation, accruals)
  • Provide expert advice for payroll enquiries on a prompt basis

HR Administration

  • Administer Government grants/claims and Government Paid Leave (such as Childcare Leave, Maternity Leave, Paternity Leave, Shared Parental Leave, NS Make-Up Pay, etc)
  • Supervise team member in operational tasks (such as preparation of employment contracts, staff passes, etc)

Qualifications

  • Degree in Human Resource Management or related qualifications with at least 6 to 8 years of relevant Payroll experience in medium to large matrixed organisations
  • Proven hands-on experience in managing employee records and processing payroll in large volume (e.g. over thousand headcounts); Prior experience in eFrontier would be advantageous
  • Comfortable with handling varied practices tailored to distinct business needs across different services within the same organisation
  • Well-versed in Employment Act and statutory regulations
  • Analytical, adaptable and meticulous
  • Self-initiated, ability to drive projects to completion within deadlines
  • Good business and people acumen with the ability to frame HR initiatives and expertise in a business context
  • Strong communication skills (both written and verbal) to build and maintain effective interpersonal relationships at all levels
  • Ability to handle sensitive matters with tact and discretion, while building trust and upholding confidentiality

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