Office Manager

4 days ago

Ubi, Singapore MARVEOUS EMPLOYMENT PTE. LTD. Full time $60,000 - $90,000 per year

Key Responsibilities

  • Office Operations ManagementManage and coordinate all aspects of office operations, including administrative tasks, office layout, and maintenance. Ensure a clean, organized, and safe office environment by overseeing housekeeping, maintenance, and adherence to safety standards. Develop and enforce office policies and procedures to streamline operations.
  • Vendor and Inventory Management: Coordinate with vendors for office supplies, equipment, and service needs, ensuring competitive pricing and quality. Oversee facility management, including liaising with property management for repairs, security, and other building-related matters.
  • Human Resources Support: Assist in onboarding new employees, including setting up workspaces, access credentials, and coordinating orientation sessions. Manage employee records, attendance tracking, and leave applications in collaboration with the HR team. Coordinate company events, meetings, and employee engagement activities to promote a positive workplace culture.
  • Administrative Support: Serve as the point of contact for incoming calls, mail distribution, and general inquiries. Prepare and distribute internal communications, reports, and other administrative documents. Organize meetings, schedule appointments, and coordinate travel arrangements for executives and staff.
  • Budget and Expense Management: Track office expenditures and manage the administrative budget, ensuring cost-efficiency. Process invoices, expense reports, and petty cash, coordinating with the finance team to maintain accurate records.
  • Health, Safety, and Compliance: Ensure the office complies with health, safety, and environmental standards, including OSHA regulations and local compliance requirements. Conduct regular safety checks and ensure emergency plans are in place, including fire drills and first-aid procedures.
  • Provide secretarial support to Managing Director

Qualifications

  • Bachelor's degree in Business Administration, Management, or equivalent work experience.
  • Min. 5 years of experience in office management, preferably in a manufacturing or industrial setting.
  • Strong organizational and multitasking skills with a high level of attention to detail.
  • Excellent communication and interpersonal skills to foster a collaborative work environment.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
  • Knowledge of health, safety, and regulatory compliance is a plus.
  • Possessed Singapore Class 3 Driving License, a company car is provided
  • Excellent level of verbal and written English and Chinese

Start Date:Employment is anticipated to commence in February or March 2025.

Job Type: Full-time

Pay: $3, $6,000.00 per month

Work Location: In person

  • Sales Executive

    3 days ago

    Ubi, Singapore GENISYS OFFICE SYSTEM Full time

    **Job Location** **-**Singapore **Responsibilities** - Meet and exceed sales targets - Successfully create business from new and existing customer accounts - Manage complex negotiations with senior-level executives - Build rapport and establish long term relationships with customers **Qualifications** - Minimum Diploma in Business, Marketing or...

  • Sea Freight Import Officer/ Import Sea Freight Shipping Officer #72225

    24 hours ago

    Ubi, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Logistics/ Transportation - Position Title**:Sea Freight Import Officer/ Import Sea freight Shipping Officer**: - Working Location: Ubi - Working Hours: 5.5 days (Rotational Saturdays after confirmation, all Saturdays are WFH) (Mon to Fri: 8:30am - 5.30pm) (Sat: 8.30am - 12.00pm) - Salary Package**:Up to $3000 + Variable...

  • Customer Service Officer

    2 weeks ago

    Ubi, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Logistics/ Transportation - Position Title**:Customer Service Officer (Airfreight)/ Airfreight Import Officer**: - Working Location: Ubi - Working Hours: 5.5 days (Alternate Saturdays after confirmation) - (Mon to Fri: 8:30am - 5.30pm) (Sat: 8.30am - 12.00pm) - Salary Package: Basic Salary + Variable Bonus - Duration: Permanent...

  • Customer Service Officer

    24 hours ago

    Ubi, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Logistics/ Transportation - Position Title**:Customer Service Officer (Airfreight)/ Airfreight Import Officer**: - Working Location: Ubi - Working Hours: 5.5 days (Alternate Saturdays after confirmation) - (Mon to Fri: 8:30am - 5.30pm) (Sat: 8.30am - 12.00pm) - Salary Package: Basic Salary + Variable Bonus - Duration: Permanent...

  • Sea Freight Export Officer/ Export Sea Freight Shipping Officer #72187

    24 hours ago

    Ubi, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Logistics/ Transportation - Position Title**:Sea Freight Export Officer/ Export Sea freight Shipping Officer**: - Working Location: Ubi - Working Hours: 5.5 days (Rotational Saturdays after confirmation, all Saturdays are WFH) (Mon to Fri: 8:30am - 5.30pm) (Sat: 8.30am - 12.00pm) - Salary Package**:Up to $2800 + Variable...

  • Accounts Officer

    6 days ago

    Kampong Ubi, Singapore The Supreme HR Advisory Pte Ltd Full time $48,000 - $64,000 per year

    Accounts Officer (Accounting Firm)Working Days and Time: 5 days 9am-6pmWorking Location: Ubi Salary: $3,100-$4,000 + Transport Reimbursement + Performance BonusJob Responsibilities:Perform regular Bookkeeping and Accounting services, Taxation work, quarterly GST, Payroll services rendered to external clients (preparation of full set of accounts including...

  • Personal Assistant to General Manager

    24 hours ago

    Ubi, Singapore Hunters International Sdn Bhd Full time

    **Our Client** - Founded over 27 years ago and are the world's largest Education Seminar company. Host and produce 500+ entrepreneurial events across 37 countries including Australia, New Zealand, Singapore, Malaysia, South Africa, the USA, Europe, the Middle East, South America, and the UK. Also, provide the key to personal and business success, creates...

  • Product Manager

    3 days ago

    Ubi, Singapore First Konnection Pte. Ltd. Full time

    **Job Highlights** - We Are a Top Tier CyberSecurity Company! - We Have More Than 20 Years in the Field of Cybersecurity - Provision of a Basic Salary with Uncap Sales Commission! We are a value-added distributor and authorized professional services provider for top tier cyber-security solutions and products. If you are an aspiring, mature and passionate...

  • Channel Account Manager

    3 days ago

    Ubi, Singapore First Konnection Pte. Ltd. Full time

    **Our client is a value-added distributor and authorized professional services provider for top tier cyber-security solutions and products.** **They are looking for an aspiring, mature and passionate Channel Account Manager!** **The successful incumbent can look forward to being part of this highly committed & fun-loving tech team.** **Job Role** - To...

  • Sales & Office Administrator (Up to 4k)

    2 days ago

    Kampong Ubi, Singapore CUBO pte ltd Full time $48,000 - $60,000 per year

    We are seeking a highly organized and meticulous Sales & Office Administrator to join our team. This position plays a critical role in supporting the company's sales operations, procurement, office administration, and human resource functions. The successful candidate will work closely with the Sales Team and Executive Assistant to ensure smooth execution of...