Procurement Executive

3 days ago

Paya Lebar, Singapore Jones Lang LaSalle Property Consultants Pte Ltd Full time $80,000 - $150,000 per year

Job Description

Accountable across the following critical stages of engagement:

  • Ensure alignment of contract obligation with key stakeholders (JLL, clients and service providers).
  • Manage end to end transition of client accounts into a future outsourced services.
  • Owning inputs from service provider and align with client, regional and countries team to ensure services deliverable.
  • Collaborate with other functions workstream lead as required. I.e. Legal, Finance, Engineering & Operations and Human Resources to establish an all rounded compliance that impact service providers.

Mobilisation Management:

  • Support multiple Procurement Mobilisation activities for new accounts or extension to existing accounts.
  • Manage and ensure the Procurement processes are in accordance with the principles of JLL policy, Mobilisation Process Framework and vendor contract obligation.
  • Plan, develop and own the project timelines, critical mobilisation tasks and objectives.
  • Manage the procurement timelines are being align with Regional Mobilisation lead and client.
  • Communicate and manage a seamless mobilisation for the transfer of responsibility management of changes for vendor services from client service providers to JLL

Supply Chain

  • Mobilise and manage country procurement resource to execute client mobilisation.
  • Manage projects calls with all stakeholders, including circulation of minutes of meeting and drive closure on open action items.
  • Review and analyse on existing client vendor contracts and propose cost saving initiative.
  • Preparing vendor's KPI and as needed, draw down from client MSA.
  • Prequalifying, monitoring and controlling vendors who can deliver on time and live up to JLL quality standards in the most cost efficient manner and match client contract requirement
  • Support contract saving deliverables: Collaborate with Country Operation and Procurement to deliver opportunity for the Account.
  • Identify, develop and enhance vendor management programmes, tools and best practices to facilitate effective project coordination, resources planning and execution.
  • Engage in direct pricing negotiation with service providers.
  • Provide recommendation to resolve any vendor pricing issues that may arise.
  • Facilitate conflict resolution and take ownership for business case accountability and lead regional implementation for project and vendor spend categories.
  • Maintain a central database of all projects including Mobilisation and Optimisation.
  • Identify and recruit account-dedicated sourcing team.
  • Perform other duties as assigned by the management.

Stakeholder management:

  • Establish rapport and communicating channels with various stakeholders.
  • Support client contact relating to outsourced services, champion in updating Procurement Mobilisation resolving, escalate and resolve anticipated issues.
  • Manage client expectations related to service providers and project timeline.
  • Be the Procurement advisor to the internal stakeholder (account/site teams and business).

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