Guest Services cum Admin Executive

3 days ago

Bukit Merah, Singapore Meinhardt Singapore Pte Ltd Full time $3,000 - $6,000 per year

Job Responsibilities:

Guest Relations:

  • Greet and welcome all guests with a smile and cheerful appearance
  • Receive and direct them to the respective meeting room
  • Assist to make and serve drinks to guests, clients and directors
  • Respond promptly and tactfully to guests' requests and enquiries
  • Organise catering for meetings and company events and ensure all VIP/guests are properly attended and served

Admin / Front desk:

  • Handle incoming telephone calls in a timely, pleasant and professional manner
  • Reservations of meeting rooms and ensure that meeting rooms are kept clean, neat and tidy at all times when not in use
  • Sort and distribute incoming documents, mails and faxes promptly
  • Frank outgoing mail, arrangement of courier and dispatch services
  • Maintain Telephone Extension Lists and Directories, both internal and external
  • Assist in keeping track of movement of Directors and Heads of Department
  • Liaise with Buildings Maintenance for repairs, general maintenance and upkeep of office
  • Liaise with telephone vendors and telco for any phone issues, line swaps, etc
  • Arrange for printing of namecards for staff
  • Monthly ordering of Stationery, Pantry Supplies, Paper, etc for all departments
  • Assist to make overseas calls
  • Booking of flights and accommodations
  • Monitoring of all office expenses, utilities, etc
  • Provide full administrative support to the Administration Manager including maintenance of office equipment and liaise with the Building Management on office facilities matters.
  • Perform other duties as and when instructed by the Administration Manager.

Job Requirements:

  • Min 'O' Level / Higher Nitec
  • Preferably candidates with at least 2 year of experience in similar job scope
  • Courteous, well-groomed with a cheerful disposition
  • Demonstrate good interpersonal and communication skills, ability to interact with people of all levels
  • PC literacy required (Word, Excel)
  • Willing to work on rotating shifts and beyond work hours, if required
  • Ex-cabin crew / Frontline customer service personnel are welcomed to apply

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