Admin Assistant

1 week ago

Ang Mo Kio New Town, Singapore Hans High-Tech Singapore Pte. Ltd. Full time $40,000 - $60,000 per year

Responsibilities:

  • Process sales orders accurately and efficiently, ensuring all necessary information is complete.
  • Maintain and update customer, sales records, logistics activities in our system
  • Prepare sales-related documents such as quotes, purchase order, invoices and sales reporting
  • Coordinate with various departments (e.g., logistics, finance) to ensure timely order fulfilment and delivery.
  • Collaborate with the finance department on invoicing, billing reconciliation, and tracking customer payments/credit limits.
  • Coordinate and oversee the entire logistics process, including inbound and outbound shipments, warehousing, and transportation.
  • Track and monitor shipments, proactively addressing any delays or issues that may arise.
  • Prepare all necessary shipping and export documentation (e.g., commercial invoices, packing lists, Bill of Lading, customs forms), ensuring regulatory compliance.
  • Respond to customer inquiries promptly and professionally via phone, email
  • Handle general administrative tasks, including filing, photocopying, and managing correspondence.

Qualifications:

  • Diploma in Logistics, Supply Chain Management, Business Administration, Engineering or related field
  • Minimum 1 years of experience in sales administration, logistics / supply chain or a related administrative role.
  • Knowledge of basic shipping procedures, documentation, and transportation methods is a strong advantage.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal communication and interpersonal skills.
  • English & Chinese language proficiency is required as this position involves communicating with customers etc.
  • Ability to multitask, prioritize, and work effectively in a fast-paced environment.
  • Fresh graduates / no prior experience may apply too.

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