Admin Executive

2 weeks ago

Central Region, Singapore PORTCULLIS (SINGAPORE) PTE LTD Full time $40,000 - $80,000 per year

JOB RESPONSIBILITIES

  • Assist in arranging family travel plans including booking of flights, accommodations, visas, ground transport, restaurant reservations, and planning of simple itineraries
  • Support the management of extensive and active family calendars across different time zones
  • Assist in tracking and ensuring timely renewals of all family identity documents such as passports, re-entry permits, and APEC cards
  • Help upkeep the company website, corporate collaterals, and social media platforms such as LinkedIn
  • Support in various business development and corporate communication projects and events as assigned
  • Assist in sourcing products or services online and offline and coordinate logistics including payment, shipping, and insurance matters
  • Help arrange appointments and restaurant reservations for both personal and professional needs
  • Assist in planning family and household events including managing RSVPs and liaising with caterers or vendors
  • Help coordinate external contractors and schedule appointments for household upgrading projects and general repair works
  • Collaborate with internal departments and stakeholders on assigned tasks and simple cross-functional matters
  • Perform errands and support any ad-hoc duties as and when assigned

JOB REQUIREMENTS

  • Demonstrates strong attention to detail with a willingness to deliver high-accuracy work in a fast-paced environment
  • Maintains a high level of confidentiality and responds with urgency when required
  • Able to work under pressure while adapting quickly to changes and interruptions
  • Highly organised, efficient, responsible, and self-motivated with a hands-on attitude
  • Resourceful and quick to learn across a wide range of general topics related to the role
  • Possesses good interpersonal skills and demonstrates strong work ethics

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