Admin Executive

1 day ago

Central Region, Singapore Singapore Red Cross Society Full time $40,000 - $60,000 per year
Background

The Singapore Red Cross (SRC), in partnership with the Health Sciences Authority (HSA), leads the national effort in donor recruitment, recognition, and retention under the National Blood Programme. With fewer than 2% of Singapore residents donating blood, our mission is to expand and sustain a robust pool of regular, voluntary blood donors.

Through innovative outreach, strategic partnerships, and youth-led engagement, we ensure that every life-saving drop of blood is available when needed.

What's This Role About

This isn't just another admin role. As an Admin Executive / Senior Admin Executive, you will be the engine room of our national programme - ensuring operational excellence, data integrity, and stakeholder confidence.

You'll help bring structure to chaos, support high-impact initiatives, and strengthen our team culture, while enabling life-saving work.

Key Responsibilities

Office & Operations Management

  • Oversee daily office administration to ensure smooth, efficient, and safe operations.
  • Manage inventory of office/pantry supplies and liaise with vendors for replenishments and equipment maintenance.
  • Maintain administrative documentation, internal records, and SOPs in compliance with audit requirements.

Data & Systems Management

  • Administer donor databases with timely and accurate data entry, clean-up, and reporting.
  • Extract and prepare reports for internal teams and outreach initiatives.
  • Identify and implement digital/admin solutions to improve productivity.

Procurement & Finance Support

  • Support procurement processes (sourcing, quotations, documentation, vendor management).
  • Maintain accurate records of procurement transactions and track budgets.

Stakeholder & Donor Servicing

  • Serve as first point-of-contact for internal/external stakeholders and donor queries.
  • Provide administrative support for campaigns, events, and meetings.
  • Foster a welcoming and professional environment for donors and colleagues.
Qualifications & Experience
  • Diploma or Degree in Business Administration, Management, or related fields.
  • 3–5 years of experience in administration, operations, or office management.
  • Experience with change management and familiarity with Singapore's TenderBoard system is an advantage.
  • Prior exposure to non-profit or public sector work is welcomed.
Skills & Competencies
  • Strong planning, organisational, and multitasking abilities.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint); digital platforms/automation tools a plus.
  • Experienced in procurement workflows, vendor management, and finance support.
  • High attention to detail and data accuracy.
Personal Attributes
  • Accountable, meticulous, and results-driven.
  • Strong team player with positive workplace contributions.
  • Comfortable with change and process improvements.
  • Strong interpersonal presence with ability to engage diverse stakeholders.
Why Join Us?
  • Be part of a national movement that saves lives and strengthens community health.
  • Work in a mission-driven, future-focused team that values your ideas and initiative.
  • Grow your career while making a tangible impact on society.

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