Trade Documentation Executive

2 weeks ago

Clarke Quay, Singapore HX Chem Investment Pte Ltd Full time $60,000 - $120,000 per year

Job Description & Requirements

We are looking for an experienced and detail-oriented Trade Document Executive to manage the full spectrum of export/import documentation for our raw plastic material trading business. This role requires strong familiarity with international shipping procedures, LC documentation, and the ability to communicate effectively in both English and Chinese (written and spoken). You will be a key link between our suppliers, logistics partners, banks, and internal departments.

Key Responsibilities:

  • Prepare and verify all trade documentation, including commercial invoices, packing lists, bills of lading, certificates of origin, and customs declarations.
  • Liaise with freight forwarders, shipping lines, customs brokers, and financial institutions to ensure smooth export/import operations.
  • Communicate with suppliers and customers in China and other countries.
  • Monitor shipment schedules, track delivery progress, and provide timely updates to internal teams.
  • Ensure compliance with trade regulations, Incoterms, and company procedures.
  • Maintain an organised documentation system for audit and regulatory purposes.

Requirements:

  • Diploma or Degree in Business, Supply Chain, International Trade, or related field.
  • At least 1-2 years of relevant experience in handling export/import documentation, preferably in a trading or manufacturing environment.
  • Strong knowledge of customs procedures, and international shipping terms.
  • Proficient in Microsoft Office (especially Excel)
  • Able to read and write in English & Chinese to effectively communicate with English & Chinese-speaking clients.
  • High attention to detail, with strong organisational and time-management skills.

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