bid management and business support executive

1 week ago

Singapore Aurionpro Solutions Pte. Ltd. Full time $80,000 - $120,000 per year

Job Summary:

As a Bid management and Business Support executive, you will be responsible for performing the Bid management, Financial and Commercial activities.

Responsibilities include:

  • Coordinating or preparing bid documents, including Financial, commercial, and compliance sections; ensuring clarity, accuracy, and competitiveness.

  • Collaborating with sales, technical teams, legal, finance, and management to gather inputs and ensure bid quality.

  • Developing competitive and profitable pricing models in line with company policies and market conditions.

  • Ensuring that all bid materials meet client requirements, legal standards, and internal quality benchmarks.

  • Managing the submission process, tracking deadlines, and following up with clients or stakeholders.

  • Provide Commercial Management support to all Projects and engagement with Customers.

  • Partner with Company's Commercial, Solutions, Legal and finance teams on Medium to Large scale deals.

  • Assist in preparing and issuing invoices to customers, track the status of Purchase Orders (PO) and Statements of Work (SOW), and update records with invoice details upon completion of activities.

  • Interact with customers regarding payments and collaborate with them to complete any necessary documentation for invoicing purposes.

  • Coordinating or preparing bid documents, including Financial , commercial, and compliance sections; ensuring clarity, accuracy, and competitiveness.

  • Preparation of Proposal for Renewal of Maintenance/Professional Services Contracts with Clients/Customers.

  • Active involvement in assuring Client Proposals and Contract clearly incorporate company's necessary terms and conditions for optimal commercial and financial engagements.

  • Engage with and leverages off relationships between Company and 3rd Party vendors and/or subcontracts and strategic alliances, including the legal team during the conception, construction and review of client proposals, solicitating information and resolving queries.

  • Strategize with leaders prior to client negotiations and support the leaders during the Negotiation representing the company's Interest.

  • Prepare Internal costing for the RFP and Projects.

  • Draft review and Negotiate the Key project documents like SOW, Change requests, Addendum to Contracts.

  • Manager and update the Internal man-day rate for all the territories in APAC.

  • Gate keeper for all Contract and legal documents with Customers.

  • Identify the contractual risks and issues of the RFP and mitigate the risk.

  • Undertake special assignments, ad-hoc functions and related duties as and when required

Job Requirements:

  • Finance or Business Degree equivalent.

  • include strong project management, excellent communication, analytical thinking, negotiation, presentation skills, and familiarity with industry-specific bidding processes.

  • Over 10 years of relevant working experience in similar role in IT software Service organisation is a must.

  • Preferable Executives specializing in Finance – Commercial /Cost Accounting or equivalent

  • Demonstrated business/commercial acumen and ability to drive successful outcomes

  • Good communication skills

  • Good interpersonal skills

  • Positive work attitude and able to multi-task

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