Admin Operations Officer

2 weeks ago

Boon Lay West Region, Singapore Mecomb Singapore Full time $40,000 - $60,000 per year

Job Description & Requirements

1. Facilities Management

  • Manage the maintenance and upkeep of office facilities and equipment
  • Coordinate with service providers (e.g. cleaning, M&E, security) for scheduled works and repairs
  • Conduct periodic facility inspections and ensure timely resolution of issues

2. Workplace Safety & Compliance

  • Monitor compliance with workplace safety regulations (e.g. WSH Act)
  • Maintain safety documentation, incident reports, and risk assessments
  • Conduct fire drills and emergency preparedness exercises
  • Ensure safety-related licenses, equipment checks, and trainings are up to date

3. ISO Auditing & Documentation

  • Support the implementation and maintenance of ISO management systems (e.g. ISO 9001, ISO 45001)
  • Conduct internal audits and prepare documentation in accordance with ISO standards
  • Assist in identifying non-conformities and follow up with corrective actions
  • Coordinate with external auditors during surveillance and certification audits

4. Tenant & Space Management

  • Serve as point of contact for tenants on operational and facility-related matters
  • Manage tenant feedback, requests, and space usage
  • Coordinate move-ins/move-outs, access control, and renovations
  • Monitor use of common areas and enforce building policies

5. General Operations Support

  • Support other administrative and logistical needs of the operations department

Requirements:

  • At least Diploma in Business Admin, or related field
  • Minimum 2 years of relevant experience in office management
  • Strong organizational, coordination, and communication skills
  • Able to manage multiple priorities and work independently
  • Good communications and openness

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