Executive Administrative Assistant

9 hours ago

SGP Remote, Singapore Jabil Full time $30,000 - $60,000 per year
At Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. We are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, manufacturing, and supply chain solutions. With over 50 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.

This role is based in Rayong,Thailand.

JOB SUMMARY

We are seeking a detail-oriented and proactive Administrative Staff member to support daily office operations. The ideal candidate will handle administrative tasks efficiently, maintain organized records, and assist in coordinating internal and external request.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Perform general clerical duties including data entry, filing, photocopying, and scanning.
  • Manage incoming and outgoing correspondence (emails, letters, packages).
  • Organize, file, and maintain physical and digital records, reports, and presentations
  • Assist with financial tasks, including expense tracking and processing incoming commercial and tax invoices for payment processing.
  • Scan, file and store physical official documents in an organized and secure manner.
  • Arrange administrative and logistical support for meetings, customer visits and other events.
  • Coordinate travel, accommodation for program staff.
  • Handle stationery and office supply inventory and distribution.
  • Oversee maintenance of office premises and common services.
  • Maintain close communication with planners and suppliers to understand shipment requirements, timelines, and special instructions.
  • Liaise with external vendors and service providers.
  • Manage customer portal for shipment arrangement, including any changes to schedules, products and packing configurations
  • Ensure all necessary documentation (such as bills of lading, commercial invoices and packing lists) and labels is prepared and available for shipment processes.
  • Arrange shipments (domestic trucking, courier, air and ocean freight) by liaising with freight forwarder
  • Schedule pick-ups and deliveries, ensuring adherence to shipment timelines and customer requirements.
  • POD management for all inbound and outbound shipments, ensuring the logistics records are correctly maintained.
  • Coordinates with Suppliers and Internal stakeholders to expedite the delivery of urgent shipment and to solve the abnormal issues.
  • Provide general administrative support and perform miscellaneous tasks as needed.
  • Comply and follow all procedures within the company security policy.
  • May perform other duties and responsibilities as assigned.

JOB QUALIFICATIONS
 

KNOWLEDGE REQUIREMENTS

  • Bachelor's degree required and three years related experience; or equivalent combination of education and experience.
  • Fluency in both spoken and written Thai and English is a must.
  • Good communication and interpersonal skills, including the ability to interact with people at various levels.
  • Excellent organizational and time management skills
  • Proactive initiative, good judgment, and problem-solving abilities.
  • Flexibility and the ability to adapt to changing priorities and work under pressure.
  • Proficiency in use of personal computers, Microsoft Office products (Excel, Word and PowerPoint) and e-mail skills required.
  • Basic knowledge of accounting principles is a plus.
BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver's license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact your local police department. Any scam job listings should be reported to whatever website it was posted in.

Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.

Accessibility Accommodation  If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.#whereyoubelong

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