Admin Executive

2 weeks ago

Tampines, Singapore DFI Retail Group Full time $40,000 - $80,000 per year

About Us

A leading global chain of one-stop convenience stores, 7-Eleven offers innovative, convenient products and services to customers all day, every day in Hong Kong, Macau, Singapore, and Guangdong Province in mainland China. From ready-to-eat snacks and meals and imported snacks, to utility bill payments, top-up services, local and outbound sim cards, parcel pick-up and return, e-Payments and e-Wallet services. 7-Eleven's products and services range ensures that customer service is always at the heart of every one of its branches.

The Role

  • Prepare and raise Payment Requisitions for vendor payments

  • Prepare monthly billing reports (Console, Commission, Invoices)

  • Prepare monthly reports such as Service Items and Landlord Vouchers

  • Handle billing adjustments and process DASH refunds

  • Manage the application process for Banker's Guarantees
  • Send out SOA to vendors

  • Coordinate with vendors and store teams on invoice-related matters (R-Invoice, N-Invoice, etc.)

  • Address customer service issues related to gift cards, bill payments, and other finance-related inquiries

  • Send out operational memos and updates to store teams

  • Provide weekly maintenance updates to Operations

  • Support the team with ad-hoc projects, administrative duties, and coverage during team members' leave, as needed

About You

  • Diploma in Business Administration, or a related field
  • 1–3 years of working experience in administration, operations or a similar role
  • Experience in handling vendor payments, billing, or invoice reconciliation is preferred
  • Proficient in Microsoft Excel (e.g., formulas, pivot tables, basic data analysis)
  • Strong communication skills to liaise with vendors, stores, and internal departments
  • Good interpersonal skills and a team player attitude
  • Detail-oriented with strong organizational and time management skills
  • Able to manage multiple tasks and meet tight deadlines
  • Proactive in identifying and resolving issues independently
  • High level of integrity and accountability in handling issues
  • Flexible and willing to take on ad-hoc tasks and special projects
  • Comfortable working in a fast-paced and dynamic environment

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