Receptionist cum Admin Assistant

2 days ago

West Region, Singapore Private Advertiser Full time $104,000 - $130,878 per year

Responsibilities

  • Responsible for providing administrative support to ensure that office support services are provided in an effective and efficient manner
  • Answer, screen and forward incoming phone calls
  • Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
  • Handle incoming mails, documents and couriers. Sort and distribute mails to respective departments/personnel
  • Maintain records of registered letters, courier and official letters
  • Maintain and update the booking system for meeting rooms at level 1
  • Inform Tea-Lady of meeting for the setting up of meeting rooms
  • Prepare Personal Protective Equipment (PPE) for visitors/clients
  • Ensure that meeting rooms and PPE are clean, tidy and in good working condition
  • Arrange and maintain the potted plants in the office by the landscape company
  • Responsible to email the Corporate e-Birthday Card to staff
  • Responsible for maintaining office fixed assets record and order upon request from the relevant department
  • Submit requisition of stationery and pantry items. Ensure adequate stocks
  • Prepare and issue car park decal, verify invoices (couriers, phone bills, newspaper and laundry, Esso and transport).
  • Arrange company transport for staff and workers
  • Issue memo for staff welfare pertaining to 'Newborn Babies' and 'Condolences'
  • Arrange of fruit basket to staff for newborn or on hospitalization leave
  • Update memo for welcoming new staff, resigned staff, promotion and transfer staff
  • Maintain a safe and clean reception and lobby area

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