Personal Assistant

5 days ago

Raffles Place, Singapore Consort Bunkers Pte Ltd Full time $40,000 - $60,000 per year

Objective of Role:

To provide efficient secretarial and administrative support, ensuring smooth operations and effective communication within the organization. Responsibilities include managing schedules, coordinating events, handling correspondence, and assisting Directors/General Manager in various tasks.

Duties and Responsibilities:

  • Coordinate meetings, conference calls, events, and appointments for Directors/General Manager. This includes making reservations and managing their calendars effectively.
  • Act as a liaison between Directors/General Manager and internal/external stakeholders, facilitating communication and coordination as necessary.
  • Arrange and organize meetings, ensuring all logistics are in place.  Take minutes, follow up on actions, and communicate with relevant personnel.
  • Provide full spectrum of personal assistant support by ensuring meetings are properly arranged and organised.
  • Handle all correspondences, calls, minutes of meetings, taking messages, following up action, Private and Confidential assignments, run personal errands and other administrative tasks.
  • Set reminders for important tasks, appointments, and deadlines, ensuring timely completion of assignments.
  • Handle all duties with utmost discretion, maintaining high levels of confidentiality with sensitive information.
  • Forward or replying emails and correspondences as necessary.
  • Maintain effective filing and data storage systems, including emails, for easy retrieval of information.
  • Ensure tasks assigned by the Directors/General Manager are met.
  • Plan and organise Company events such as CNY, Annual Dinner, Company Incentive Trip and other festive activities (7th Month Prayer) with HR Dept.
  • Prepare corporate gift for festivals such as Mid-Autumn Festival, Christmas and CNY, etc.
  • Manage corporate and personal vehicles, including buying/selling, insurance renewal and road tax.
  • Perform other duties as assigned by Directors/General Manager.

Travel Arrangements

  • Assist in arranging travel for Directors/General Manager, including booking air tickets, hotel accommodations, and handling other travel-related tasks.
  • Arrange complex and detailed travel plans and itineraries.
  • Take notes and minutes during meetings, ensuring accurate documentation and follow-up on action items.
  • Perform any other administrative tasks as required by Directors/General Manager to support the smooth functioning of the organization.

Requirements:

  • 'A' Level, Diploma / Degree in any discipline
  • Minimum 3 to 4 years of experience in a similar role.
  • Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
  • Willingness to travel for business trips.
  • Proficient in both English and Chinese, with the ability to read and write fluently in both languages.
  • Ability to take accurate notes and prepare meeting minutes in both English and Chinese.
  • Excellent communication skills, both verbal and written, with great interpersonal skills.
  • Technologically savvy and resourceful.
  • Strong time management, organizational, multitasking, and prioritization skills.
  • Proactive and detail-oriented with problem-solving abilities.
  • Demonstrated ability to engage employees at different levels.
  • Team player with a commitment to maintaining professionalism, integrity, and discretion, particularly when handling confidential matters.

  • Personal Assistant

    2 days ago

    Raffles, Singapore Apes Mars Pte Ltd Full time

    A personal assistant (PA) is responsible for providing administrative and personal support to individuals, such as executives, entrepreneurs, or high-net-worth individuals. The main goal of a PA is to help their employer manage their time and responsibilities more efficiently. Key responsibilities of a personal assistant include: - Managing schedules and...

  • Personal Assistant to Director

    4 days ago

    Raffles, Singapore Advisors' Clique Full time

    We are a young and dynamic financial services agency looking at expanding. We are hiring personal assistants to support our Director and agency's operations. **Responsibilities** - Provide administrative support and secretarial duties - Liaise with internal and external stakeholders - Interview potential new hires **Requirements**: - Diploma holder or A...

  • Assistant Housekeeper

    5 days ago

    Raffles Place, Singapore Dynamic Human Capital Pte Ltd Full time $30,000 - $60,000 per year

    Responsibilities:Liaise with Maintenance Department for carrying out of maintenance projects.Liaise closely with Front Office for group and VIP arrivals.Liaise with Food & Beverage Department for internal and outside catering function.Liaise with contractors on schedules for cleaning pest control and gardening etc.Prepare the duty roster and plan assignment...

  • Senior Club Assistant

    3 days ago

    Raffles Place, Singapore REPUBLIC PLAZA CITY CLUB (SINGAPORE) PTE LTD Full time $40,000 - $80,000 per year

    About the role Join the team at Tower Club as a Senior Club Assistant (Captain) based in the Raffles Place Central Region. As the Senior Club Assistant (Captain), you will play a pivotal role in providing exceptional guest services and assist in the smooth running of the outlet's operations.What you'll be doing Take orders using suggestive selling...

  • Assistant Director of Sales

    5 days ago

    Raffles Place, Singapore Dynamic Human Capital Pte Ltd Full time $90,000 - $120,000 per year

    Responsibilities:Provides overall support in the daily operations of the sales department.Identify, develop and evaluate the annual business plan by analysing business trends, marketing opportunities and client's feedback to drive revenue to meet the Hotel's financial objectives.Develop long-term and short-term sales targets, as well as promotional...

  • Assistant Guest Service Manager

    1 week ago

    Raffles Place, Singapore Dynamic Human Capital Pte Ltd Full time $60,000 - $80,000 per year

    Responsibilities:• Ensures that rooms are clean and ready for guests' arrivals.• Attends to guests' complains and requests promptly.• Blocks out of service rooms for preventive maintenance.• Responsible for the daily room assignments according to resources available.• Responsible for the daily processing of guest rooms cleaning by Room...

  • Customer Desk Officer FT/PT | Islandwide | Gross up to 2600

    1 day ago

    Raffles Place, Singapore PERSOL Full time $30,000 - $60,000 per year

    P-Serv is partnering with our Client to hire for Front Desk Officers If you have what it takes to be a part of the Team, click applyLocation: Island-wide [Top 3 nearest areas]Working Days/Hours: Mon - Fri/8:15am - 6:30pmPayout: Gross up to $2,600Part timers are welcomed as well at $14/hrJob Responsibilities:Maintain a constant presence at the front counter...

  • F&B Captain/ Supervisor

    1 week ago

    Raffles Place, Singapore 1-Group (Singapore) Full time $40,000 - $80,000 per year

    We are seeking a customer and service-oriented Captain/ Supervisor to join our operations team at 1-Spring (Sol & Luna/ Kaarla Restaurant). In this role, you will assist in leading daily restaurant operations, ensuring exceptional service, smooth coordination, and a memorable dining experience for every guest.Job ResponsibilitiesAssist the Outlet Manager in...

  • Reservation Officer

    2 weeks ago

    Raffles Place, Singapore Dynamic Human Capital Pte Ltd Full time $3,000 - $60,000 per year

    ResponsibilitiesSafely drive guests to designated locations, including airports, restaurants, attractions, and other destinations, in accordance with their requests and the hotel's policies.Maintain a clean and well-maintained vehicle at all times, ensuring it is presentable and in good working condition.Provide assistance with loading and unloading luggage...

  • Receptionist (Roving) - Islandwide | Up to 2600p.m

    1 week ago

    Raffles Place,, Singapore PERSOL Full time $2,600 per year

    Job scope:Oversee the reception area, visitor holding space, and meeting rooms, ensuring they are always clean, organized, and presentableHandle all incoming calls and departmental queries promptly and professionally, routing them according to company policiesManage visitor check-in/check-out processes and provide guidance and hospitality, including...