Procurement Specialist

1 week ago

Jurong West, Singapore YSB Construction & Trading Pte. Ltd. Full time $60,000 - $90,000 per year

Procurement Specialist

As a Procurement Specialist at YSB Construction & Trading Pte. Ltd., you will play a vital role in ensuring the smooth and efficient procurement of materials, equipment, and services to support the company's construction projects. In this full-time position based in Jurong West, West Region, you will be responsible for sourcing, negotiating, and managing supplier relationships to deliver cost-effective solutions that align with the company's operational needs and strategic objectives.

Key Responsibilities:

1. Strategic Sourcing & Vendor Management

  • Source, evaluate, and recommend suppliers based on cost, quality, reliability, and delivery.
  • Maintain the approved vendor list (AVL) and vendor database, including performance tracking.
  • Conduct market research to identify new suppliers and alternative materials.
  • Foster strong supplier relationships through meetings, evaluations, and feedback.

2. Procurement Administration & Documentation

  • Review and verify POs and quotations; maintain accurate ERP records.
  • Track deliveries, process GRNs, and resolve discrepancies with suppliers and internal teams.
  • Support tenders, contracts, and service agreements in line with company policies.

3. Coordination & Communication

  • Act as liaison between suppliers, site teams, accounts, and management.
  • Ensure timely deliveries and communicate order status or delays proactively.
  • Lead coordination for high-value or time-sensitive purchases.

4. Compliance, Cost Control & Reporting

  • Ensure all procurement transactions comply with policies and approval limits.
  • Conduct cost analysis and support budgeting, forecasting, and audits.
  • Maintain ethical standards and report non-compliance or risks.

5. Team Support & Continuous Improvement

  • Improve procurement workflows and documentation standards.
  • Participate in system enhancements and share best practices with junior team members.
  • Provide feedback on suppliers, pricing trends, and process improvements.

Requirements

  • Diploma in Business Administration, Supply Chain Management, or related discipline.
  • 3–5 years' experience in procurement or administrative support, preferably in construction, mechanical, electrical, or maintenance sectors.
  • Solid understanding of procurement processes, vendor management, and commercial terms (e.g., CIF, COD).
  • Strong negotiation, communication, and analytical skills.
  • Detail-oriented with excellent organization and multitasking ability.
  • Proficient in ERP and procurement systems; financially savvy with good risk awareness.
  • Responsible, proactive, and adaptable with a strong sense of urgency and teamwork.

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