Operation VP

Why This Role Is a Game-Changer

As VP Operations, you will own the strategy and execution of our critical operational functions – Warehousing, Logistics, Facility Management, Security, and Administration . Your leadership will directly impact operational efficiency, cost optimization, and the seamless running of our day-to-day business, ensuring we deliver on commitments to customers, employees, and stakeholders. This is a high-impact role where innovation and precision meet to shape the future of our operations.

What You'll Do (Core Focus: Warehousing, Logistics, Facility, Security, Admin)
1. Warehousing Management

• Develop and implement a scalable warehousing strategy aligned with the company's growth, covering inventory control (e.g., tech components, finished products like optical modules/AI hardware), stock rotation, and warehouse layout optimization.
• Oversee the deployment of warehouse management systems (WMS) to automate processes (e.g., order picking, stock counting, inventory tracking) and ensure 100% accuracy in stock records.
• Lead warehouse team management: set performance KPIs (e.g., order fulfillment rate, inventory turnover), conduct regular audits, and ensure compliance with Singapore's warehousing safety regulations (e.g., Workplace Safety and Health Act).

2. Logistics & Distribution

• Own end-to-end logistics operations, including domestic/international shipping (for tech products/components), carrier management, and last-mile delivery coordination (especially for B2B clients like data centers or telecom firms).
• Optimize logistics costs while maintaining service quality: negotiate contracts with freight forwarders, monitor shipping timelines, and resolve issues (e.g., delays, customs clearance for cross-border tech shipments).
• Ensure alignment with global trade regulations (e.g., Singapore's Customs Act, international tech export controls) to avoid compliance risks in logistics workflows.

3. Facility Management (Factory & Office)

• Oversee the maintenance and optimization of company facilities, including production facilities (if applicable for hardware), office spaces, and auxiliary areas (e.g., meeting rooms, staff amenities).
• Manage facility-related vendors (e.g., maintenance contractors, cleaning services) to ensure premises are safe, functional, and compliant with Singapore's building codes (e.g., Fire Safety Act).
• Lead facility upgrade projects (e.g., expanding production floors, upgrading office infrastructure) to support team growth and operational needs.

4. Security Operations

• Develop and implement a comprehensive security strategy covering physical security (e.g., office/factory access control, CCTV monitoring) and data security for on-site operations (e.g., protecting confidential tech components or customer data in warehouses).
• Manage security teams/vendors, conduct regular security audits, and respond to security incidents (e.g., theft, unauthorized access) to minimize business impact.
• Ensure compliance with Singapore's security regulations (e.g., Private Security Industry Act) and align security protocols with the company's data protection policies (e.g., PDPA).

5. Administrative Operations

• Streamline end-to-end administrative workflows to enhance employee productivity, including office supplies management, travel arrangements for the team, and coordination of company events (e.g., town halls, client visits).
• Oversee the administration of employee facilities (e.g., pantry services, IT support coordination for office equipment) and manage administrative budgets to optimize costs.
• Ensure alignment of administrative processes with HR policies (e.g., onboarding logistics for new hires, offboarding procedures) to create a seamless employee experience.

6. Cross-Functional Leadership & Strategy

• Collaborate with executive peers (Sales, R&D, Finance, HR) to align operational plans with business goals – e.g., scaling warehousing capacity for new product launches, optimizing logistics for sales expansion into APAC markets.
• Lead annual operational planning: set budgets, define KPIs (e.g., warehouse fulfillment efficiency, logistics cost per unit, facility uptime), and track performance to drive continuous improvement.
• Identify emerging trends (e.g., automated warehousing, green logistics) and integrate innovative solutions to future-proof operations.

What You Bring to the Team
1. Professional Experience

• 15+ years of progressive operations experience , with at least 8+ years in a senior leadership role (e.g., Director of Operations, VP Operations) within the technology industry (optical modules, AI hardware, or SaaS preferred).
• Proven track record of managing warehousing, logistics, facility, security, and administrative operations for a fast-growing tech company, ideally in Singapore or APAC.
• Experience scaling operational functions to support revenue growth from (50M+ to )200M+, with a focus on efficiency and cost optimization.
• Deep knowledge of Singapore's operational regulations (e.g., Workplace Safety and Health Act, Customs Act, PDPA) and experience ensuring compliance across all operational functions.

2. Technical & Leadership Skills

• Proficiency in operational management tools: Warehouse Management Systems (WMS), Logistics Management Software (LMS), and office administration tools (e.g., Microsoft 365, Asana).
• Strong data literacy: Ability to analyze operational metrics (e.g., warehouse inventory accuracy, logistics on-time delivery rate) and use data to drive decisions.
• Exceptional leadership skills: Experience managing and developing large cross-functional teams (20–40+ direct/indirect reports, including warehouse supervisors, logistics managers, facility leads, and admin heads).
• Agility and problem-solving: Thrive in a fast-paced tech environment and can resolve operational challenges (e.g., supply chain disruptions, facility emergencies) efficiently.

3. Education

• Master's degree (MBA preferred) or Bachelor's degree in Business Administration, Operations Management, Supply Chain Management, or a related field.
• English and Mandarin can be working languages.

What We Offer

• Competitive Executive Compensation Package : Base salary + performance-based bonus + equity options (designed to reward your impact on our growth).
• Comprehensive Benefits : Private medical insurance (for you and your family), 14+ days of annual leave, professional development budget (for industry certifications or leadership training), and flexible hybrid work arrangements.
• Career Growth : Lead a critical function in a fast-growing tech company – with opportunities to expand your scope as we scale globally.
• Inclusive Culture : Join a diverse team that values innovation, collaboration, and work-life balance. We prioritize your well-being and support your professional goals.

Ready to Lead Our Operations?

If you're a strategic, results-driven operations leader with deep expertise in warehousing, logistics, facility, security, and admin – and you're excited to shape the future of a growing tech firm – we want to hear from you

Apply Now : Send your resume and cover letter to [] with the subject line: VP Operations Application – [Your Full Name] .

We celebrate diversity and are committed to creating an inclusive environment for all employees.

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