Admin Executive

2 weeks ago

West Coast, Singapore Private Advertiser Full time $40,000 - $60,000 per year
University Admin Executive | 21 days AL | AWS

Working Hours: Monday to Friday, 8:30am - 6pm

Job Scope:

  • Process gifts based on standardised guidelines, update & track gifts received, gift documentation and updating of records.
  • Monitor and promptly attend to queries received through email.
  • E-filing of official gift receipts.
  • Initiate and track preparation of thank-you letters including drafting templated letters to thank donors in a timely manner.
  • Update and manage donor and gift information in the CRM/database.
  • Uphold data hygiene standards and generate routine reports and dashboards for stakeholders.
  • Support process improvements to enhance operational efficiency and data integrity.
  • Update giving pages and related web content to ensure accuracy and donor-friendliness.
  • Collaborate with designers/vendors to improve user experience and conversion.
  • Apply basic content and design best practices to support fundraising goals.
  • Provide support to the planning and execution of fundraising campaigns.
  • Oversee administrative duties and logistical support for events.
  • Printing, inserting, labelling and mailing of documents to students and donors.
  • Handle procurement and processing of invoices.
  • Record and compile changes in donors' mailing and email addresses, to maintain an updated donors', contact database.
  • Office management duties e.g. printing and scanning documents, mailing and courier service (documents and books) as well as other ad-hoc duties for the smooth operation of the Department.

Requirements:

  • Excellent organizational and coordination skills, able to manage multiple deadlines.
  • Basic understanding of web content management and/or simple design tools is an advantage.
  • A diploma or degree in any field is an advantage.

- This hiring is supported by NTUC's e2i. -

We regret to inform that only shortlisted candidates will be contacted. Thank you.

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