Retail/Warehouse Admin Assistant

5 days ago

Kampong Ubi, Singapore LOOKZ PTE. LTD. Full time $28,000 - $42,000 per year

Job Title: Retail/Warehouse Admin Assistant

Location: Asiawide Industrial Building (with occasional travel to Balestier and Ubi)

Employment Type: [Full-time / Permanent]

*Key Responsibilities:

1. Billing & Sales Documentation*

  • Prepare and process:

    Quotations

    Sales Orders (SO)

    Delivery Orders (DO)

    Invoices
  • Ensure accuracy in all billing and sales-related documents.
  • Coordinate with the sales and warehouse teams for document flow.

*2. Document Filing (Hardcopy & Softcopy)*

  • Perform 3-way matching and proper filing of:

    Purchase Orders (PO)

    Delivery Orders (DO)

    Invoices
  • Scan, photocopy, label, and archive documents (digitally and physically).
  • Maintain well-organized filing systems for easy retrieval and compliance.

Note: This task requires extended time standing in front of photocopiers and scanners.

*3. Inventory & Warehouse Admin Support*

  • Assist in maintaining accurate stock records and documentation.
  • Support inventory movement tracking and periodic stock checks.
  • Liaise with warehouse staff for stock-in/out recording and reporting.

*4. General Administrative Duties*

  • Perform data entry and ensure accuracy in system updates.
  • Provide general admin and operational support to retail and warehouse departments.
  • Assist with any ad-hoc duties as assigned by management.

*Requirements:*

  • At least 1–2 years of administrative or warehouse support experience.
  • Strong attention to detail, especially in document handling and filing.
  • Physically able to stand for extended periods for scanning/filing tasks.
  • Proficient in Microsoft Excel, Word, and document management software.
  • Good organizational and time-management skills.
  • Able to multitask and work independently.
  • Positive attitude, team player, and willingness to learn.
  • Comfortable with occasional travel between Asiawide, Balestier, and Ubi locations

*Working Hours:*

  • Monday to Friday: 10:00 AM – 7:00 PM
  • Saturday (Alternate): 10:00 AM – 4:00 PM

*Work Location:*

  • Primary: Asiawide Industrial Building
  • Occasional Travel To: Balestier and Ubi branches (as assigned)

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