
Retail/Warehouse Admin Assistant
14 hours ago
Job Title: Retail/Warehouse Admin Assistant
Location: Asiawide Industrial Building (with occasional travel to Balestier and Ubi)
Employment Type: [Full-time / Permanent]
*Key Responsibilities:
1. Billing & Sales Documentation*
- Prepare and process:
Quotations
Sales Orders (SO)
Delivery Orders (DO)
Invoices - Ensure accuracy in all billing and sales-related documents.
- Coordinate with the sales and warehouse teams for document flow.
*2. Document Filing (Hardcopy & Softcopy)*
- Perform 3-way matching and proper filing of:
Purchase Orders (PO)
Delivery Orders (DO)
Invoices - Scan, photocopy, label, and archive documents (digitally and physically).
- Maintain well-organized filing systems for easy retrieval and compliance.
Note: This task requires extended time standing in front of photocopiers and scanners.
*3. Inventory & Warehouse Admin Support*
- Assist in maintaining accurate stock records and documentation.
- Support inventory movement tracking and periodic stock checks.
- Liaise with warehouse staff for stock-in/out recording and reporting.
*4. General Administrative Duties*
- Perform data entry and ensure accuracy in system updates.
- Provide general admin and operational support to retail and warehouse departments.
- Assist with any ad-hoc duties as assigned by management.
*Requirements:*
- At least 1–2 years of administrative or warehouse support experience.
- Strong attention to detail, especially in document handling and filing.
- Physically able to stand for extended periods for scanning/filing tasks.
- Proficient in Microsoft Excel, Word, and document management software.
- Good organizational and time-management skills.
- Able to multitask and work independently.
- Positive attitude, team player, and willingness to learn.
- Comfortable with occasional travel between Asiawide, Balestier, and Ubi locations
*Working Hours:*
- Monday to Friday: 10:00 AM – 7:00 PM
- Saturday (Alternate): 10:00 AM – 4:00 PM
*Work Location:*
- Primary: Asiawide Industrial Building
- Occasional Travel To: Balestier and Ubi branches (as assigned)
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