Executive / Senior Executive (Administration and Operations)

20 hours ago

Kent Ridge, Singapore College of Design and Engineering Full time $30,000 - $50,000 per year

*Job Description*

I. Academic Staffing Administration


• Collate and compile application materials for full-time academic and part-time teaching staff.


• Compile and monitor teaching workloads and provide administrative support for the Department's teaching deployment in coordination with Programme Directors, Cluster Leads, the Deputy Head (Academic) and the Head of Department.


• Coordinate logistics for campus visits in collaboration with the Search Committee.


• Gather reference letters and external review letters for appointment, promotion, and tenure cases.


• Track and verify monthly teaching hours for part-time teaching staff.


• Provide timely and accurate responses to queries from internal and external stakeholders.


• Assist with ad-hoc staffing-related tasks as assigned by the Admin Team Lead.

II. Research Grant Administration


• Coordinate all aspects of grant administration for research projects within the Department, including grant claim submissions, invoice payment requests, reporting, and other research-related administrative tasks, in collaboration with internal and external stakeholders.


• Provide administrative support to the Principal Investigators (PIs) throughout the research grant claim lifecycle, including gathering information and maintaining records of approved grant terms and conditions, and consolidated claim forms.


• Serve as a point of contact for research grant-related inquiries and monitor claim submission deadlines to ensure timely processing.

III. Alumni Engagement and Relations


• Assist in coordinating alumni events such as reunions, lectures, and networking sessions in coordination with the Deputy Head (External Relations).


• Serve as a point of contact for alumni inquiries and maintain an up-to-date alumni database.


• Support meetings and initiatives involving alumni and other external stakeholders.


• Monitor budgets and activities related to alumni relations and development.


• Provide logistics support for alumni events, communications, and announcements.

*Job Requirements*


•    Bachelor's degree in any discipline.  

•    Minimum 2-4 years of relevant administrative experience, preferably within an academic or public sector environment. 

•    Experience in finance, project coordination, or staffing is an advantage. 

•    Strong organizational, communication, and interpersonal skills.

•    People-oriented, proactive, and solutions-driven, with a can-do attitude.

•    A team player who can work both independently and collaboratively with internal and external stakeholders.

•    Comfortable working in a dynamic, fast-paced environment with the ability to manage multiple tasks and deadlines effectively.

*More Information*

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Architecture

Employee Referral Eligible:

Job requisition ID : 31095

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