Accounts Payable Assistant

Based in Tuas, Singapore (2-way transportation provided at 13 selected MRT locations across Singapore)

Duration: 12-months contract (1 month completion bonus provided)

Please note that due to Singapore statutory regulations, we will be prioritizing applicants who have a current right to work in Singapore, and do not require Coca-Cola's sponsorship of a visa.

Company Benefits:

• 37.5 hour work week (additional hours is paid OT)
• $499 annual vouchers to buy Coca Cola products
• 18 days annual leave
• Medical coverage + Dental + Optical Benefits
• Medical & Dental coverage for self AND dependents
• 5 days work week

Pacific Refreshments Pte Ltd (Coca-Cola Singapore) is a strategic concentrate manufacturing plant in Asia. We are an export facility, specializing in the manufacturing of concentrates and beverage bases, with a complex portfolio, supporting the ASEAN, South Pacific and Southwest Asia business units. We are on a journey of growth - having completed the construction and expansion of our site towards doubling our manufacturing capacity in recent years.  We have also embarked on our digital transformation journey, striving to be the Lighthouse for the Consumer Products Supply (CPS) plants in Asia and to be a leader in digital transformation.

We champion a safety-first culture, dedicated to protecting our employees' well-being and fostering a secure workplace that values each individual.

Pacific Refreshments Pte Ltd is a winner of the '2020 HR Asia Best Companies to Work For' Award.

Position Overview

The services required include: receiving, scanning, and submission of invoices received on site to the invoice posting team as part of Accounts Payable Operations; GST verification for processed invoices to ensure accurate GST recognition and tax compliance of invoices up to GST filing activities; Site Finance support in balance sheet and SOX narratives, audit support, withholding tax, bank reconciliation for direct debit, urgent payment requests, Non-Purchase Order invoice request processing, audit support, and Vendor Master Data-related activities. Ad hoc services are expected related to CPS Finance, Accounts Payable, and P2P.

Key Roles & Responsibilities

Accounts Payable Support (40%)

·       receive, scan, and submit invoices for processing (by a separate team)

·       coordinate with associates to resolve the blocked account payable documents and invoices in exception status

·       resolve vendor queries with site end users and accounts payable team

·       support site finance for internal and external audit requirements pertaining to AP

·       support AP Monthly Reporting team to follow through on GRIR account maintenance and resolution with CPS Buyers/Planners

GST Reconciliation and Filing for Indirect Tax Team (10%)

·       Support Indirect Tax team in GST reporting and verification for Invoice Posting accuracy

·       Reconcile the GST differences between SAP and filing via reviewing the process and communicating with associates/vendor/AP teams

Site Support in handling Non PO invoices/Vendor Master Data/PO/GR (30%)

·       Facilitate between CPS Finance and local associates and advise the resolution of issues

·       Guide local associates, vendors, and finance team on the right channels and requirements for Vendor Master Data

·       Submit requests for vendor master data creation and updates through Ariba SLP

·       Submit Non-PO invoices (including Freight and Logistics) and Urgent Payment Request for CPS Finance

CPS Finance Support (20%)

·       Support and provide balance Sheet narratives, update SOX Narratives

·       Preparation and submission of local surveys, monthly and year end accruals, prepayment amortization posting, withholding tax

·       Ad hoc CPS Finance requests and reports

What you need to be successful

• 2-3 years of accounts payable/accounting or related experience

• Fluent in English (verbal and writing)

• Strong problem solving, decision making, and analytical thinking skills

• Good communication skills

• Strong SAP and Excel skills

• Knowledge of accounting and internal controls