Administrative Personnel
3 days ago
About to Role
The Admin Personnel will be responsible for providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the Singapore office. This role involves managing office operations, handling documentation, coordinating meetings and schedules, supporting HR and finance administrative tasks, and serving as a key point of contact for internal staff and external stakeholders.
The ideal candidate is organised, detail-oriented, proactive, and able to work independently in a fast-paced environment while maintaining a high level of professionalism.
Main Responsibilities
- Office Administration & Operations
· Manage daily office operations and ensure a well-maintained and organized work environment.
· Handle office supplies, inventory, procurement, and vendor coordination.
· Oversee office equipment maintenance and liaise with service providers when required.
· Assist in coordinating facility-related matters (access cards, seating arrangements, and office cleanliness).
- Administrative Support
· Support to management and department heads as needed.
· Handle correspondence, documentation, filing, and record-keeping in an accurate and timely manner.
· Prepare reports, meeting minutes, letters, and internal memos.
· Manage incoming and outgoing mail, courier services, and office deliveries.
- Liaison & Communication
· Act as the point of contact between the Singapore office and other regional offices.
· Communicate effectively with internal teams, external partners, vendors, and visitors.
Main Requirements
- Qualifications & Experience
·Diploma or bachelor's degree in business administration, Office Management, or related fields.
·Minimum 1–3 years of experience in administrative or office support roles (experience in a Singapore office environment preferred).
· Ability to speak and write excellent English and Mandarin.
- Skills & Competencies
· Strong organizational and multitasking abilities.
· Excellent written and verbal communication skills.
· Proficiency in MS Office (Word, Excel, PowerPoint) and basic administrative tools.
· Ability to work independently with minimal supervision.
· Strong interpersonal skills with a positive, proactive attitude.
· High level of professionalism, confidentiality, and attention to detail.
- Personal Attributes
· Responsible, reliable, and punctual.
· Adaptable and willing to take on new tasks.
· Customer-service oriented with a friendly and supportive disposition
· Applicants must be willing to work in Singapore
Job Types: Full-time, Permanent
Pay: $2, $2,800.00 per month
Benefits:
- Health insurance
- Parental leave
- Professional development
Work Location: In person
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