Management Assistant Officer
2 weeks ago
We are looking for a proactive and well-organised Management Assistant Officer to join our Career Services team at NUS Law. In this role, you'll play a key part in supporting our students' career development journeys from administering the compulsory internship programme to coordinating events and liaising with students and employers. If you enjoy meaningful, hands-on work and connecting with both students and external partners in a professional and supportive environment, we'd love to hear from you.
Key Responsibilities
Internship Programme Operations & Administration:
- Carry out established internship programme processes, including the preparation and handling of documentation/records, and student submissions.
- Monitor and follow up on key internship milestones, ensuring students and employers complete required steps in a timely manner.
- Assist in the use and upkeep of internship-related digital tools and platforms, including managing routine updates, records, and user queries.
- Collaborate with colleagues to review and refine suitable digital tools/platforms that streamline student, employer, and institutional workflows.
- Compile and maintain accurate internship data to support tracking, analysis, and reporting needs.
- Provide logistical and operational support for internship briefings, information sessions, and related communications.
Employer Engagement and Internship/Job Portal Management:
- Facilitate new industry partner sign-ups and attend to email queries.
- Correspond with industry partners to obtain updated information on available training contract, internship and other opportunities and encourage the use of the portal to publicise available vacancies.
- Help manage the portal by posting new opportunities and assist in maintaining relevant information/data.
Event Coordination and Publicity:
- Support the planning and delivery of career-related events such as lunchtime talks, panel discussions, career fairs, and networking sessions. Duties include managing logistics including RSVPs, catering, venue setup, publicity materials, and on-site support. Provide basic photography support when needed.
General Administration:
- Provide administrative support to the Law Careers Office (responsibilities include processing of procurement & finance related matters, performing data entry/collection, logistics, and providing other administrative functions).
- Any other duties as assigned by Law Careers Office and Students Affairs.
Requirements
- Diploma in any discipline
- Strong organisational skills with attention to detail
- Good written and verbal communication skills
- Proficient in Microsoft Office and comfort with data or systems management tools
- Team player with a service-oriented mindset
- Prior experience in event coordination or working with students is an advantage
More Information
Location: Bukit Timah Campus
Organization: Law
Department : Dean's Office (Law)
Employee Referral Eligible:
Job requisition ID : 30115
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