Admin and AR Executive

2 days ago

North Region, Singapore HELIOS DISTRIBUTION PTE LTD Full time $60,000 - $80,000 per year

Role Mission:

We are seeking a proactive and detail-oriented Admin and AR Executive (Team Lead) to manage the day-to-day operations of the order fulfillment and accounts receivable processes. This role ensures that tasks are completed accurately, efficiently, and in compliance with company procedures. As a team lead, you will provide guidance, support, and mentorship, while collaborating with cross-functional teams to drive operational excellence.

Job Responsibilities:

Team Leadership & Process Oversight:

  • Provide guidance, support, and mentorship to the team, ensuring timely and accurate task completion.
  • Identify and implement process improvements to enhance efficiency in billing, inventory, and payment workflows.
  • Assist in training and onboarding new team members to ensure consistency in operations.

Order Fulfilment & Billing Management:

  • Involve in the preparation and processing of invoices and delivery orders, ensuring accuracy and compliance with company policies.
  • Coordinate with the logistics department to ensure timely and accurate customer order fulfilment.
  • Verify and reconcile documents, invoices, and stock records for accuracy before submission or filing.

Accounts Receivable & Collections:

  • Ensure timely and accurate recording of payments in the system and assist with reconciling ("knocking off") payments.
  • Monitor outstanding invoices, follow up on overdue payments, and support collections as needed.
  • Investigate and resolve billing discrepancies, working closely with internal teams and customers.

Inventory & Data Management:

  • Maintain and monitor inventory levels, ensuring accurate stock recording and tracking in the system.
  • Perform data entry and record-keeping, ensuring all information is updated and maintained correctly in relevant systems.

Reporting & Administrative Support:

  • Generate and provide reports on invoices, payments, and inventory levels, offering regular updates to management.
  • Assist with ad hoc tasks and cross-departmental support as required to ensure smooth operational flow.

Job Requirements:

  • Diploma/Degree in Accounting, Business Administration, Finance, or a related field.
  • 3+ years of experience in accounts receivable, order fulfilment, or administrative operations, with at least 1 year in a supervisory/lead role.
  • Proficiency in accounting software and ERP systems.
  • Strong attention to detail, analytical, and problem-solving skills.
  • Excellent leadership, communication, and team management abilities.

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