Manager, Secretariat

3 days ago

Downtown Tanjong Pagar, Singapore GUOCOLAND MANAGEMENT PTE. LTD. Full time $60,000 - $90,000 per year

Responsibilities:

  • Assisting Head of Department in corporate governance strategy, policies and activities; monitoring, evaluating and advising the Board and senior management regarding statutory requirements and legislative matters relating to corporate governance practices/policies.
  • Handling full spectrum of corporate secretarial duties including company incorporations, maintaining & updating statutory registers, preparation of directors'/shareholders' resolutions, etc.
  • Organizing meetings of the Board, Board Committees, Management Committees and Shareholders & taking minutes at meetings.
  • Preparing relevant papers for the meetings of the Board, Board Committees, Management Committees and Shareholders.
  • Ensuring compliance with relevant statutory/regulatory requirements, constitution, shareholders' agreements and policies/standards by the Group.
  • Assisting in preparation of annual report such as corporate governance report, letter to shareholders, Directors' report, notice of Shareholders' meeting etc.
  • Preparing and filing with ACRA for Singapore incorporated companies and attend to other statutory filings overseas as needed.
  • Drafting of announcements as required by SGX and posting them on SGXNet.
  • Communicating and co-ordinating with colleagues in various departments and overseas offices, regulators, 3rd party service provider, etc.
  • Handling any other corporate and ad-hoc responsibilities as required.

Requirements:

  • Is a member of the Institute of Chartered Secretaries and Administrators (ICSA) or Chartered Secretaries Institute of Singapore (CSIS).
  • Minimum 8 years of relevant experience in corporate secretarial firms and/or in-house secretarial department in public listed companies.
  • Competent technical skills with good working knowledge of relevant regulatory requirements e.g. Companies Act, SGX Listing Manual, Code of Corporate Governance, Securities & Futures Act, etc.
  • Strong attention to details with the ability to work efficiently and accurately to follow up and complete tasks in a timely manner.
  • Strong organizational skills, including the ability to prioritize multiple/competing tasks.
  • Strong command of English, preferably able to read and write Chinese documents.

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