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Administrative Executive

2 weeks ago

Ang Mo Kio New Town, Singapore Geniebook Full time $4,000 - $6,000 per year

Loved by over 220,000 users, Geniebook is Singapore's largest online learning platform for English, Mathematics and Science (EMS) syllabi, with Chinese being our newest subject offering. From AI-personalised worksheets to live classes and teacher chats, we are a powerful suite of complementary learning products designed to help students accelerate their academic performance. We're looking out for amazing global talents to scale Geniebook exponentially across Southeast Asia, and we have many exciting roles opening up across a wide range of functions.

So join us today to inspire a new generation of learners and help even more students learn smarter and do better

Jobscope:

  • Provide full spectrum of administrative support duties to ensure a welcoming work environment and smooth day-to-day operations of the office

  • Manage inventory of office supplies, pantry, and IT equipment

  • Make savvy purchasing decisions, considering cost and quality

  • Support employee onboarding and offboarding processes

  • Keep digital documents organised through systematic naming and filing of documents and management of permissions

  • Provide ad-hoc support to internal and external company events

  • Support Finance department in administrative tasks, e.g. prepare payments and billing, verification of staff reimbursement claims, prepare documents for audit

  • Oversee admin execs' work in overseas offices, standardising processes and policies to create a coherent employee experience

  • Other duties as assigned by the supervisor

Job Requirements:

  • Minimum Diploma

  • Proficient in Microsoft Office / Google Suite and comfortable with technology

  • Meticulous with strong attention to detail

  • Responsible, proactive, and resourceful in problem-solving

  • Willing to learn and adapt to changes

  • Good interpersonal skills

  • Bilingual in English and Mandarin preferred

  • At least 4 years of office management or admin experience is an added advantage

Location:

Working Days: Monday - Friday (10am - 7pm)