Admin Executive

2 weeks ago

Novena, Singapore Dynamic Human Capital Pte Ltd Full time $30,000 - $60,000 per year

Responsibilities:

  • Accurately record and update staff attendance in the designated system (ETMS).
  • Monitor and track staff attendance patterns, including absences, tardiness and leave balances.
  • Generate attendance reports as required by management.
  • Provide administrative support to site staff, including ad hoc requests from HQ stakeholders and clients.
  • Work closely with trade engineers and assigned inventory technician to manage site inventory, ensuring timely replenishment and minimizing stockouts.
  • Create and process Purchase Requests (PRs) via Esker for goods and services, ensuring accuracy and completeness.
  • Verify Purchase Orders (POs) against invoices and delivery notes/service reports to ensure accuracy for full job closure.
  • Prepare progress claims.
  • Take minutes during monthly meetings, compile feedback, and send for confirmation.
  • Prepare monthly reports, including coordinating with trade engineers to respond to client queries.
  • Close POs in a timely manner, ensuring all necessary documentation is complete and up to date.
  • Maintain a clean and organized office environment, including the management of equipment and stationery/paper supplies.
  • Ensure compliance with company policies, procedures, and regulatory requirements.

Requirements:

  • Diploma or Degree in Business Administration or a related field.
  • Preferably holds a certificate in Building Information Modelling (BIM).
  • 1 to 2 years of relevant experience.
  • Able to work 5.5 days per week.
  • Willing to work in a healthcare environment and complete the required vaccinations.

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

Under the revised Employment Agencies Licence Condition 5(b), employment agencies (EAs) are required to collect the personal data (e.g. NRIC, FIN) of applicants referred to employers for permanent or contract job positions of at least 6 months with a fixed monthly salary of $3,300 and above. PDPA requirements on collection, use and disclosure of personal data are not applicable to EAs that are collecting such information, as it is a regulatory requirement.

We regret to inform you that only shortlisted applicants would be notified.

Dynamic Human Capital Pte Ltd | EA License No.: 12C6253

Han Tze Jian | EA Personnel No.: R1658384

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