Administrative and Front Desk Executive

4 days ago

Singapore Ho Bee Land Limited Full time $40,000 - $60,000 per year
  • Assist with day-to-day administrative and front desk operations for the office.
  • Maintain the front desk area and meeting rooms in a tidy, neat, and orderly condition.
  • Coordinate the maintenance and supply of office equipment, such as copier machines, flower arrangements, corporate gifts, pantry supplies, stationery, and a recycling initiative etc.
  • Maintain postage records and franking credits, and arrange for courier services and mail distribution.
  • Managing calendars. Booking conference rooms and managing the audiovisual equipment.
  • Organise and schedule meetings and annual events, including logistics, luncheon arrangements, and gift arrangements during festive seasons.
  • Maintain and update records of complimentary car park tickets for visitors and guests.
  • Assist management members with insurance claims, if required.
  • Manage email communications and announcements to staff.
  • Providing backup assistance for our Chairman, CEO and COO.
  • Work with the Tea Lady in serving visitors and guests.
  • Provide administrative support to other departments when required.
  • Other tasks as and when required.

Front Desk Management

  • Manage the front desk to ensure a positive first impression for guests, answer and direct phone calls and emails to the appropriate departments.
  • Handling inquiries and forwarding calls
  • Maintain and update the meeting room booking diary and assist with booking meeting rooms as needed.
  • Attend to visitors and prepare meeting rooms for meetings
  • Set up the projector and liaise with technical support for meetings when required.
  • Ensure meeting rooms are neat and tidy after use.
    Other tasks as and when required.

Requirements

  • At least 3 years of working experience in a similar capacity

  • Able to communicate well

  • Minimum GCE "O" level and above

  • Independent, positive, mature mindset and able to demonstrate strong teamwork skills.

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