Executive, Office Admin

2 weeks ago


NTU Main Campus Singapore Nanyang Technological University Singapore Full time $40,000 - $80,000 per year

We are seeking an Executive, Office Administrator to support general office operations, asset management, and the coordination of seminars, events, and academic visits at IDMxS, while working cross-functionally with stakeholders in a dynamic, fast-paced environment.

Responsibilities:

  • Provide overall event management coordination including managing stakeholders, planning and execution. This includes liaison and support to speakers and/or VIP guests on flights and hotel bookings.

  • Source, evaluate, negotiate and manage third party vendors and/or venues for the respective events/seminars.

  • Coordinate and manage external vendors, support logistics preparation and assist in the execution of the events/initiatives.

  • Responsible for scheduling internal/external engagements, arranging virtual meetings/conference calls.

  • Assist with public outreach via website and preparation of marketing related materials.

  • Assist with day-to-day operations of the office, such as office purchases, asset management, monitoring of office and pantry supplies.

  • Other administrative duties as assigned by the supervisor.

Requirements:

  • University Degree in any discipline.

  • Minimally 4 years of post-degree working experience including event management and secretarial experience is an added advantage.

  • Strong communications and interpersonal skills with a demonstrated ability in handling external vendors.

  • Proficient in Excel and MS Adobe, Powerpoint, Access

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU
  • Admin Executive

    2 weeks ago


    Singapore Office Secretaries Full time

    1. Office Admin in Singapore/local office - will be required to be present at office as when required- - 3. Coordinate local company guest home maintenance in Singapore with a service partner(s)- 4. Coordinate all internal/external meetings where necessary- 5. Office and admin documentation/Statutory compliance documentation- 6. Weekly minutes of all...

  • Admin Executive

    5 days ago


    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    Job Descriptions: 1. Office Admin in Singapore/local office at Marina One East/Will be required to be present at office as when required 3. Coordinate local company guest home maintenance in Singapore with a service partner(s) 4. Coordinate all internal/external meetings where necessary 5. Office and admin documentation/Statutory compliance...

  • Admin Executive

    7 days ago


    Singapore TWO FAMILY OFFICE PTE. LTD. Full time

    **Admin Executive **ABOUT US** TWO Family Office is a large Family Office based in Singapore belonging to a very successful German tech entrepreneur, Mr. Tom Wolf. He built a successful multi-billion construction tech company, RIB Software, with over 2000 employees across 25 countries worldwide. RIB Software was acquired by Schneider Electric in 2021. He...

  • Office Admin Executive

    24 hours ago


    Singapore BAKERY LABORATORY PTE. LTD. Full time

    Position Title: Office Admin ExecutiveLocation: Tuas, SingaporeEmployment Type: Full-TimeSalary Range: SGD 2,400 - SGD 3,000 per monthWorking Hours: Monday - Friday, 8:30 AM - 5:30 PM (Alternate half-day on Saturdays) Transport: Company transport provided from Joo Koon MRT to the officeJob Summary We are seeking a dedicated and detail-oriented Office...


  • Singapore ABC WORLD ASIA PTE. LTD. Full time

    We are looking for a full-time Office Admin Executive who is passionate about joining a dynamic, thriving, and growing organisation. - Responsible for main clerical tasks for staff members - Provide secretarial support such as booking meeting rooms, and appointment schedules - Booking travel arrangements for all travelling personnel - Process claims -...

  • Office Admin

    4 days ago


    Singapore ABCOM PTE. LTD. Full time

    **Job Description and requirement for Admin cum Account Executive**: Duties & Responsibilities: 1) Managing and issuing the payment - Bank transfer, issue of cheque and credit card payments etc. 2) Input all the accounting entries in tally software. 3) Monthly bank Reconciliation for all the banks. 4) Handling petty cash and posting the transaction in...


  • Singapore GAIA LIFESTYLE HOLDINGS PTE. LTD. Full time

    Established in 2019, Gaia Lifestyle Holdings Pte. Ltd. is a Food and Beverage (F&B) and Shared Services Company managing F&B Operations as well as providing support services to a rapidly growing Group of Companies in multiple industries comprising concert/live shows management and promotions, F&B, hospitality, and real estate management. Gaia Lifestyle...


  • Singapore PATHOLOGY ASIA HOLDINGS PTE. LTD. Full time

    We have an exciting are looking for an Office & Admin Executive to join our busy and friendly team in Singapore. We are looking for a motivated self-starter to provide admininstrave support to the team, whilst also being responsible for the daily office activities to ensure things runs smoothly. You shall carry out the following job responsibilities with...


  • NTU Main Campus, Singapore Nanyang Technological University Singapore Full time $90,000 - $120,000 per year

    As a world-class, comprehensive university, Nanyang Technological University (NTU) partners with hundreds of institutions globally across education, research, and innovation. The Office of International Engagement (OIE) plays a vital role in cultivating and strengthening these international relationships through a wide array of strategic initiatives and...

  • Admin Officer

    2 weeks ago


    Singapore Singapore Women's Association (Persatuan Wanita Singapura) Full time

    **Job Title: Admin Officer** **Reports to**:Executive Director of Singapore Women’s Association We are looking for part time Admin Officer. The Admin Officer will be responsible for providing administrative support to ensure efficient operation of the SWA. Working hours is 21 hours per week. **Key Responsibilities**: - **Record Keeping**:Assist in...