Admin & Operations Executive

1 week ago

North Region, Singapore Far East Organization Full time $45,000 - $55,000 per year

Company description:

Agape Services is a Christian social enterprise under Far East Organization, whose aim is to provide meaningful employment and benefits to people with disadvantaged background, as a demonstration of the love and teachings of Jesus Christ.

We offer services in laundry, cleaning, floral and corporate gifts (including art pieces), moving and disposal as well as minor renovation works. We aim to provide employment through our services to the disadvantaged who would otherwise not be able to cope in a regular work environment.

Job description:

Responsibilities

Plant Operations Support:

  • Assist in coordinating the daily laundry operations
  • Monitor and maintain inventory levels of laundry supplies, Keep accurate records of daily laundry production, consumption of supplies, and other relevant data.
  • Collaborate with the Operation Manager to identify areas of improvement in the laundry process and contribute to enhancing overall efficiency and manpower efficiency

Administrative Support

  • Handle incoming and outgoing communication related to laundry operations, including emails, phone calls, and paperwork.
  • Prepare reports and presentations as required by management, highlighting key performance indicators and areas for improvement.
  • Administer the procurement process, this includes sourcing, requesting quotes in accordance with the procurement policy, obtaining approval, issuing purchase orders, coordinating with vendors for the delivery of goods and services, and managing post-delivery actions.
  • Managing inventory, including machinery spares and consumables. This involves conducting regular stock checks, administering records to track incoming and outgoing stock, and ensuring proper inventory management.
  • Perform follow-up actions on credit and debit notes process.
  • Check and reconcile attendance entries in the Time-Management System, seeking necessary approvals, and providing information to other supporting partners, such as FP&A.
  • Support the scheduling of roster.
  • Any other administrative and operational duties assigned by HO

Requirements

  • Diploma in any field
  • At least 1 year of relevant experience
  • Proficient in MS Office, SAP experience preferred
  • Highly resourceful, independent and able to work in a fast-paced environment
  • Excellent communication, organizational and interpersonal skills
  • Adaptable, resilient and able to work under pressure

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