Purchasing Clerk

COMPANY DESCRIPTION

Hafnia is one of the world's leading oil product tanker owners and operators. We provide transportation of oil and oil products to national and international oil companies, major chemical companies, as well as trading and utility companies.

Hafnia is a company that's all about our people - both the people that run the business, and those that manage our customers. We've always done things differently and prioritized a strong, commercial mindset. But we've never cut corners when it comes to relationships. Building strong business relationships with our customers is the foundation of what we do. We're in this for the long run and focus on their needs 100%. We are transparent and we stick by our promises - as the partner you can turn to in a tight spot- meaning our customers stick with us. Our foremost rule is putting people first and that's how we've become one of the leading ship owners and operators of today's product tanker industry globally.

Hafnia has a solid history in chartering, operations, and technical management, and strives to offer customers the best solution for their transportation needs. This solution-focused approach has resulted in a strong reputation and the Company remains firmly committed to being a responsible member of the industry and operating according to the highest ethical standards.

DESIGNATION : Purchasing Clerk / Assistant Manager

RESPONSIBILITIES

• Assist Purchasing Manager in liaising for major vendor procurement for both In-House and TECOS Fleets.
• Assist Purchasing Manager in monitoring volume discounts and credit notes where applicable.
• Ensure timely, cost-efficient supply to vessels managed by the company, as well as for designated agreements under Category Management.
• Take cares for all aspects of procurement of spares and stores for designated vessels.
• Constantly look for ways to improve cost effective supply and ensure purchases are following company procedures.
• Monitor the vessel's schedule on daily basis to determine the most cost- effective means of supply, taking urgency and location into account, which includes complete delivery process and follow up of any discrepancies.
• Process invoices promptly, especially those that have early payment discount and suppliers under Vendor Agreements.
• Ensuring consistent and effective operation of the purchasing process across the fleet teams.
• Work with the Fleet Teams see to that sufficient quality are purchased and make sure that the spares and equipment delivered comply with rules and regulations.
• Ensure consistent and effective operation of the purchasing process across the fleet teams and all purchases are completed in accordance with the prevailing agreements
• Follow up changes in the supplier market in general and keep good contact both with domestic and international associates.
• Assist with carry out supplier audits when required.
• In charge of the designated agreements under category management; including follow up, renewal and/or new negotiation.
• To achieve best practice with respect to preventing bribery and corruption and comply with Anti-Corruption and Anti-Bribery policy.
• Actively participate in the development of the quality management system and engage in the process for the continuous improvement of departmental procedures
  Uphold the Company "Vision, Mission and Values" to be "Best on Water".

QUALIFICATIONS

• Degree in Maritime Studies, Supply Chain Management or equivalent.
• 3 - 4 years working experience minimum.
• Knowledge and experience in procurement of marine products.
• Proficient in Microsoft Office applications.
• Excellent attention to detail.
• Highly organised with strong time management skills.
• Strong interpersonal and communication skills.
• Good team player and able to work independently.