Admin Executive

6 days ago

Singapore Vector Infotech Pte Ltd Full time $40,000 - $60,000 per year

We are looking for a detail-oriented and proactive Admin Executive to support our day-to-day office operations. Main responsibilities include facilities management, reception & hospitality, travel coordination, document control, insurance handling, and cash disbursements. You'll also serve as an admin liaison for regional staff visitors and support company-wide administrative needs. The role also involves handling cash accounts, foreign exchange cash and staff allowance disbursements.

Key Responsibilities:

  • Manage office facilities, dormitory leases, utilities, furniture & fittings.
  • Manage Reception operations & hospitality (catering/guest arrangements).
  • Manage and renew of annual business licenses and statutory permits.
  • Maintain filing systems for regulatory, legal, and compliance documentation.
  • Manage office supplies, uniforms & safety apparels, pantry stock, and courier/mail services.
  • Administer corporate mobile plans and scheduling network printer servicing.
  • Vehicle Maintenance: Oversee company vehicles and asset maintenance records including scheduling inspections / road tax / insurance renewals / repairs.
  • Travel Support & Visitor Coordination: Serves as Travel Facilitator for employees including booking flights, hotels, transport, visa applications and travel documents.
  • Cash Handling & Disbursements: Maintain and disburse company cash (incl. foreign currencies, allowances) with full accountability and in accordance with company policy ; Coordinate with Finance to ensure alignment on cash float and reporting.
  • Serve as the Company Representative to Regional Office Visitors, ensuring hospitality, logistics, and support.
    Be a member of the ISO Safety Committee in the role of Safety Officer; assist in implementing and monitoring workplace safety protocols.

Requirements:

  • 2–4 years' experience in office admin, travel, or facilities.
  • Experience with cash handling and corporate record keeping.
  • Fluent in spoken and written English
  • Strong organizational, communication, and multitasking skills.
  • Proficient in Microsoft Office (Excel, Word, Outlook).
  • May require flexible hours to manage urgent travel requests.
  • Primarily office-based with occasional travel to external sites (e.g., bank, dormitories, service providers).

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