
Admin Executive
4 hours ago
At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.To make a difference with us, all you need to do is bring your human best.What will your story be? Apply now Learn more: Reporting to: People & Culture Director Duty post: Singapore ADMIN EXECUTIVE As Admin Executive, you will be acting as a supervisory role to support administrative processes: entire office management including managing the reception, EHS and security. This role is also responsible for executive assistance to the General Manager Singapore on admin services. The person will be ensuring to support efficient functioning of the office, optimizing administrative costs, complying all administrative procedures and the reception work. The aim of the role is to support to create and maintain a pleasant, ergonomic and efficient work environment to ensure high levels of organizational effectiveness, communication and safety. As the Admin Executive under the area of People & Culture Team you will do the following:Office & Administration: Ensure to support smooth operation of JTI Singapore office management function to ensure positive and professional working environment at company's premises in line with AP/SP plans and budget. Comply with all office-related policies and procedures in line with local legislation and JTI standards. Manage the reception together with another Admin Associate, support to monitor service agreements by ensuring timely renewal and negotiation of rates in collaboration with GIP. Recommend suitable projects in the Office Administration sector essential for the continued development of the organization.Executive Assistance:Manage GM's schedule and perform a full range of administrative services, including making appointments, scheduling meetings and invitations, and arranging logistics. Perform clerical duties, make travel arrangements and complete expense reports online for local management team and provide other administrative assistance, as assigned. Serve as an expert on matters pertaining to administrative procedures. Demonstrate discretion and solid judgment in the access and handling of sensitive information, including personnel records and company-sensitive information.Other Facilities ManagementManage and propose relevant items in Office Admin area and Pantry needed for further organizational development. Manage the office maintenance as and when needed. Take care of onboarding briefing and arrangement for new joiners. Consolidate monthly EHS reports and activities: coordinate the activities connected with health and safety area, reporting of EHS quarterly reports and implementation of other global/local EHS projects and activities being under HR responsibility and act as a first point of contact and coordinate all activities connected with EHS.General & Accounts AdministrationResponsible for monitoring, analyzing and submitting the necessary reporting data for Admin area and achieving financial objectives by proposing an annual admin budget, scheduling expenditures, analyzing variances and proposing and further on initiating agreed corrective actions. Preparation of Vendor Creation/Maintenance and Purchase Requisitions. Checking and verifying invoices for admin prior to payment process. Vehicle administration of season parking and corporate petrol card related to non Sales vehicles. Management and administration of Corporate credit card related matters and manage Travel system - Concur together with GBS.Events managementAlign with P&C Director and execute events management related to workshops/trainings, assist to arrange monthly employee engagement events (e.g.. lunch talk, roadshows), company events (e.g.. anniversary celebrations) and corporate VIP's visits.RequirementsEducation: Diploma, College or University Degree or equivalent.Work Experience: At least 3-5 years of relevant work experience in secretarial/general administration functions. Energetic, positive individual who is meticulous and well organized. Self starter, independent, flexible and team player with good interpersonal skills.Language Skills: Fluency in English. Mandarin is an advantage.Functional Skills: PC literacy: Microsoft Office. Person experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little supervision. Enjoying the administrative challenges of supporting an office of diverse people.Are you ready to join us? Build your success story at JTI. Apply nowNext Steps:After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.
-
Part Time Admin Executive
1 week ago
Singapore Spearing Executive Search Full timeWhy apply? 5 MINS WALK FROM CITY HALL MRT SUPPORTIVE YOUNG TEAM AND FLEXI WORK STUDENT AND FRESH GRAD FRIENDLY NO EXPERIENCE NEEDED **Salary**: UP TO $12/HR **Working Hours**: Mon - Friday 9am-6pm Job Scope Easy posting of job advertisements Admin support to recruitment team Interesting exposure to different types of admin scope with training and...
-
Customer Service Admin Executive
1 week ago
Singapore Richdale International Executive Search Full timeAble to provide pricing and delivery information - Process orders, shipments, invoices and filing. - Receipts of incoming shipments - Able to handle overseas customers and affiliates' shipment and admin requirements. - Organize workflow to meet customer time frames - Able to handle direct customer requests and issues to the related department - Keep records...
-
Admin Executive
1 week ago
Singapore HALDEN UNITED INVESTMENT PTE. LTD. Full timeWe are looking for a responsible Admin Executive to perform a variety of administrative and clerical tasks. Duties of the Admin Executive include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Responsibilities of Admin Executive are as follows: - . Answer and...
-
Admin Executive
1 week ago
Singapore Reeracoen Singapore Pte Ltd Full timeOur client is a charterer of oil tankers. The role of an Admin Executive is to support the office's administrative duties. You'll be reporting to the Admin Manager. 【What will you be working on】 - Handle the Reception area and answer/screen incoming calls - Attend to visitors/guests - Administrative duties such as filing and dispatching of mail, etc. -...
-
Admin Executive
1 week ago
Singapore SUPERMATH LEARNING CENTRE PTE. LTD. Full timeThe Admin Executive provides vital administrative and clerical support to ensure the smooth day-to-day operations of a Learning Centre. The role involves handling documentation, coordinating internal communications, managing students records, and assisting teachers. The Admin Executive also supports helps maintain organized workflows across...
-
Admin Executive
1 week ago
Singapore CP & ASSOCIATES Full timeWe are looking for a reliable Admin Executive. They will undertake administrative tasks, ensuring the rest of the sales staff has adequate support to work efficiently. The Admin Executive ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Responsibilities** - Coordinate office activities and operations to...
-
Admin Executive
1 week ago
Singapore MOMI DESIGN & ART PTE. LTD. Full timePermanent, Full Time Admin Executive **Responsibilities**: - The Admin Executive will be primarily responsible for the company admirative work including prepare of documents. - Process daily orders in Sales. - Ensure that the daily sales orders are process on time. - Provide general accounting and administrative documentation and data entry. - Monitor...
-
2024 Admin Executive
2 weeks ago
Central Singapore Royal Ocean Marine Full timeWe are looking for our client an admin assistant or executive that is keen to do admin jobs such as sales coordinator, office admin executive, assistant purchaser and other admin position. No experience is require as training will be provided - Provide administrative support - Organize schedules, arrange meetings, and handle travel arrangements and hotel...
-
Admin Executive
6 days ago
Singapore AG ACQUISITION MANAGEMENT PTE. LTD. Full timeAdmin Executive $2k to $2.2kSenoko AreaMon to Fri 8:30am to 6.15pmRoles: 1. Provide admin support to sales team2. Handle purchasing and liaise with customers3. Process delivery orders/ invoices and other ad-hoc duties4. Company transport provide at Khatib and Admiralty MRT stations to and fro office.Requirements: - Min ITE to diploma holders - On job...
-
Admin Executive
6 days ago
Singapore GREENMED PTE. LTD. Full timeWe are seeking a dedicated and organised Admin Executive to join our team. As an Admin Executive, you will be responsible for managing the day-to-day administrative operations of our warehouse facility. You will play a critical role in ensuring smooth and efficient operations and maintaining accurate inventory records. **Job Scope** - Oversee and coordinate...